Businesses outside India, and accounting firms that need extra qualified capacity, outsource their bookkeeping and accounting to us because the work is done by a trained finance team rather than a single remote freelancer. Om Accounting has run since 2017, led by a founder with professional accounting experience going back to 2007, and the team is now 15+ accounting and finance professionals including Chartered Accountants and CPA professionals.
This page explains exactly how outsourced accounting works with us: what you can hand over, whether we work inside your software or from your files, how confidentiality is handled, what turnaround we will honestly commit to, and where an India-based team genuinely changes the economics of your finance function.
What you can hand over
Outsourcing does not have to be all or nothing. Most engagements start with the parts that consume the most time and the least judgement, then widen once the working relationship is established.
- Daily and weekly bookkeeping — recording sales, purchases, expenses, receipts and payments into your ledger
- Bank and credit-card reconciliation — matching every line against the statement rather than accepting the software’s auto-match
- Payment gateway and merchant account reconciliation — Stripe, PayPal, Razorpay, Cashfree, and card settlements
- Accounts payable — bill entry, vendor ledgers, payment runs prepared for your approval
- Accounts receivable — invoicing, customer ledgers, ageing and follow-up lists
- Marketplace and ecommerce settlement reconciliation — the full trail from gross sales to the amount that actually lands in the bank
- Inventory and cost of goods — landed cost, stock movement, and the cost side of channel profitability
- Month-end close — accruals, prepayments, depreciation schedules, control account reconciliation
- Financial reporting — profit and loss, balance sheet, cash flow, and the management reports your business actually reads
- Management and MIS reporting — channel-wise, product-wise or entity-wise analysis built to your specification
- Clean-up and catch-up work — rebuilding books that are months or years behind
For India-based requirements we also handle GST accounting and filing, TDS, and the compliance calendar that goes with them. For overseas engagements we work to your jurisdiction’s accounting methodology and hand the tax filing itself to your local accountant or CPA, which is usually how it should be.
Who outsources their accounting to us
Accounting and bookkeeping firms that need capacity
If you run a practice in the UK, US, Canada, Australia or the Gulf, your constraint is rarely demand. It is qualified people. Hiring a bookkeeper locally means a full salary, a recruitment cycle, and a fixed cost that does not flex when a client leaves. Outsourcing the preparation work to a trained team lets you take on more clients without carrying the payroll, while your firm keeps the review, the advisory work and the client relationship — the parts that carry your name and your fee.
We work as a back-office extension of your practice. Your client sees your firm; we see the ledgers.
Businesses that do not want an in-house finance team yet
A growing company often needs proper bookkeeping long before it needs a full-time finance hire. Outsourcing gets you a maintained ledger, a real reconciliation discipline and monthly reporting at a fraction of the cost of an employee, and the work does not stop when one person resigns or takes leave.
Ecommerce and marketplace sellers
This is where we do our deepest work, and where most general outsourcing providers struggle. Marketplace accounting is not ordinary bookkeeping with different vendor names. It is a reconciliation problem, and we describe it in detail further down this page.
We work inside your system, or from your files — your choice
There is no single way we force clients to work. Where you give us access, we work directly inside your existing accounting environment, so your data never leaves the system you already trust. Where you would rather not issue system access, we work from exported files and structured data and return the output in the format you need.
A typical engagement runs like this:
- We understand your existing accounting system, chart of accounts and workflow before touching anything
- You provide the agreed access, source documents and data feeds
- We work inside your accounting software where that has been agreed
- We reconcile bank, credit-card, payment gateway and other relevant accounts
- We categorise and record transactions to the accounting methodology agreed with you, not to our own house rules
- We prepare or maintain the reports your engagement calls for
- We identify discrepancies, missing documents and unusual transactions as we go
- We send you a queries and exceptions list rather than guessing at anything material
- We complete the agreed reporting or closing process to your calendar
That eighth step is the one that separates a useful outsourcing partner from an expensive one. A team that guesses produces books that look finished and reconcile to nothing. A team that asks produces a slightly longer email thread and books you can file from.
The accounting software we work in
The platform follows the client, not the other way around. Across the team we work in:
- QuickBooks and QuickBooks Online — our most common platform for international engagements
- Xero — widely used by our UK, Australian and New Zealand-facing work
- Zoho Books
- Tally and TallyPrime — still the most common system for our India-based accounting work
- Excel and spreadsheet-based accounting workflows, where a business has not moved to a cloud ledger yet
- Marketplace and ecommerce settlement data — Amazon, Flipkart, Myntra, Meesho, Shopify and payment gateway reports
- Other client-specific accounting and financial systems, where the workflow is documented and access is provided
If you are already on a platform that works for you, we adapt. Migrating a working ledger for our convenience is a cost to you and a risk to your history, and we do not recommend it without a real reason.
The reconciliation work most outsourcing providers cannot do
If your business sells on marketplaces, this is the section that matters. Ordinary bookkeeping treats the money that arrives in the bank as the sale. For a marketplace seller that number is wrong in almost every period, and it is wrong in a direction that flatters nobody.
When a settlement of a given amount reaches the bank, the actual chain behind it runs: gross sales, less returns and refunds, less RTO, less marketplace commission, less shipping and fulfilment charges, less collection and payment fees, less other adjustments, less TCS and TDS withheld, equals the final settlement. Book the bank figure as revenue and you have understated sales, hidden every fee, lost the tax credits withheld on your behalf, and made channel profitability impossible to calculate.
We reconcile that full trail. We currently handle in the region of 15 to 18 lakh order-level ecommerce transactions a month across our client base, higher in festive periods, along with GST accounting and filing across roughly 60 to 70 GSTINs. Approximately 38 of our 40+ clients are ecommerce businesses, and several sell across three or more platforms simultaneously.
Two examples of what that discipline surfaces, anonymised. On a client at roughly one crore of annual turnover, detailed reconciliation identified in excess of one lakh of previously unmatched amounts — a mix of items that can arise from unclaimed TCS credit, unmatched remittance, missing adjustments or wrongly accounted marketplace deductions. On another engagement covering eight months of historical accounts, reconciliation identified a previously unmatched difference at the twenty-five lakh level, after which the records were cleaned and the process standardised so it stopped recurring.
Those amounts were identified and correctly accounted for. We are careful not to describe them as money recovered or won, because that is not what reconciliation does — it tells you the truth about where your money went, and it is then usually possible to act on it.
Where outsourcing to India actually saves you money
The obvious saving is the hourly rate. It is real, but it is the least interesting part, and any provider can quote it.
The saving that compounds is capacity without fixed cost. An in-house bookkeeper is a salary, a payroll tax, a desk, a software seat, a recruitment cycle and a notice period, and that cost does not shrink in a quiet quarter. An outsourced team scales with the volume of work in front of it.
The second saving is continuity. Work spread across a team does not stop because one person resigned, went on leave or got ill. For a small practice or a lean finance function, that single-person risk is usually the largest one on the books.
The third is the cost of errors you never have to fix. Rebuilding six months of badly kept books costs more than keeping them properly would have, and it costs more again if a tax authority finds the problem first.
Where our overseas clients are
Most of our work is in India, but the outsourced side of the practice is deliberately international, and each market brings its own reconciliation and compliance shape. We set out what that looks like country by country: accounting for Amazon.ae and Noon sellers in the UAE, where Corporate Tax and the coming e-invoicing waves are reshaping what a clean set of books has to contain; ecommerce bookkeeping outsourcing for US businesses and CPA firms, built around Amazon FBA settlement reconciliation; UK ecommerce accounting, where Making Tax Digital and the online marketplace VAT rules decide how the records have to be kept; accounting for Canadian and non-resident sellers, where GST, HST and four separate provincial taxes have to be kept apart; and accounting in Singapore, where the Overseas Vendor Registration regime and GST InvoiceNow are both moving right now.
In every one of those markets we are clear about the boundary: we do the accounting, and the statutory filings that require a locally licensed practitioner stay with your local firm. Each country page says so in plain terms.
The time-zone arithmetic, honestly
India runs at UTC+5:30. That is 4.5 to 5.5 hours ahead of the UK depending on the season, 9.5 to 10.5 hours ahead of the US East Coast, and 12.5 to 13.5 hours ahead of the West Coast. Work sent at the end of your day is worked on during your night.
The genuine benefit is that a queue you hand over in the evening can be materially reduced by the time you open your laptop. The honest limitation is that live back-and-forth during your afternoon is not a natural fit, so engagements run best when questions are batched into a daily or weekly exceptions list rather than expecting instant chat replies at 4pm your time. We would rather set that expectation now than sell you a 24-hour helpdesk we do not operate.
Turnaround: what we will and will not promise
We do not publish a blanket promise like same-day close or 24-hour accounting. Any provider who does is either quoting a best case as if it were a guarantee, or has not looked at your transaction volume.
What we do commit to is a defined cycle agreed at onboarding. Depending on your volume and reporting calendar that can be:
- Daily transaction processing, where volume genuinely requires it
- Weekly bookkeeping and reconciliation cycles
- Monthly bookkeeping with a month-end close
- An agreed reporting deadline each period, fixed in writing at onboarding
- A running exceptions and queries list during the cycle, so nothing waits until the end to surface
The exact closing date depends on your transaction volume, when source documents and bank feeds actually arrive, how quickly queries come back, and the complexity of the accounting. Those are the real variables, so we agree the date against them rather than against a marketing page.
For our India-based ecommerce clients the calendar is already fixed and running: marketplace and sales data collected by the 8th so GSTR-1 can be filed by the 11th, bank and accounting data by the 14th, and the reporting pack delivered between the 15th and the 20th.
Confidentiality and access control
Financial information is handled on a need-to-know basis. In practice that means:
- Confidentiality obligations and NDAs where required by the engagement
- Restricted access to client accounting systems, granted per engagement rather than across the team
- Access aligned to the responsibilities each team member actually holds
- Secure sharing of accounting documents and files rather than ad-hoc attachments
- Avoiding access to client information that a task does not require
- Controlled handling of financial and business data through the engagement
- Internal review and verification before information is finalised or reported to you
We deliberately do not claim security certifications, formal information-security frameworks, encryption standards or documented ISO-style policies, because we have not been through those certification processes. If your procurement requires a certified provider, we would rather tell you that now than discover it at contract stage.
The team behind the work
Om Accounting is a team of 15+ accounting and finance professionals. The team includes Chartered Accountants and CPA professionals alongside B.Com and M.Com qualified accountants, CA-level accounting professionals and experienced bookkeeping specialists.
Work is organised by function rather than by handing each client to one person: bookkeeping and accounting, bank and account reconciliation, accounts payable and receivable, GST and India tax accounting support, ecommerce and marketplace accounting, settlement reconciliation, financial reporting, management reporting, accounting review and quality control, client coordination, and virtual CFO support.
The practical consequence for you is that your books do not depend on one individual’s attendance, and that the person recording the transactions is not the only person who looks at them before you do.
What it costs
We quote after looking at your actual volumes, not from a price list. The number depends on transaction count, how many bank and gateway accounts are in play, how many entities or registrations are involved, the software, the reporting you need, and whether there is a backlog to clear before the recurring work can start.
A price list would be easier to publish and would be wrong for most of the businesses reading it — a seller doing four hundred orders a month and one doing forty thousand are not the same engagement at any rate. Send us your volumes and we will tell you what your set of books actually needs.
How onboarding runs
For a clean set of books, expect one to two weeks before the recurring cycle is running properly. Where there is a backlog of six months or more, expect two to six weeks or longer depending on volume, because we rebuild from source documents and reconcile rather than rolling forward figures we cannot verify.
We would rather take an extra fortnight and start from a correct opening position than deliver a fast first month that quietly carries someone else’s errors forward. Every month after that is built on the opening balance, so an opening balance nobody checked is a problem that grows.
The first month typically runs as: agree the last date your existing books can be trusted, collect statements and source documents, rebuild and reconcile forward from that date, match what was actually filed against the rebuilt position, and issue the first reporting pack once the opening position is settled.
What we do not do
Being clear about the boundary saves everyone a wasted call.
- We do not file overseas tax returns or sign off statutory accounts in your jurisdiction — that sits with your local accountant, CPA or chartered firm, and it should
- We do not offer audit or assurance services
- We do not hold security certifications, and we do not claim them
- We do not publish client counts or country lists we cannot verify from our own records
- We do not promise a universal turnaround before seeing your transaction volume
Talk to us about your books
Tell us what you sell, roughly how many transactions a month, what software you are on and where the books stand today. That is enough for us to tell you whether we are the right fit and what the work would involve.
Call or WhatsApp +91 80944 44888, or write to cs@omaccounting.in. Our offices are in Jaipur, India and we work Monday to Saturday, 9 AM to 8 PM IST.
Frequently Asked Questions
Do you work inside our accounting software, or do we send you files?
Either. Where you provide access we work directly inside your existing accounting environment, so nothing is duplicated and your data stays in the system you already use. Where you prefer not to issue system access we work from exported files and structured data and return output in the format you need. We adapt to your workflow rather than moving every client onto one platform of ours.
Which accounting platforms does your team work in?
QuickBooks and QuickBooks Online, Xero, Zoho Books, Tally and TallyPrime, spreadsheet-based workflows, and marketplace and payment gateway settlement data. QuickBooks and Xero are the most common for our international engagements; Tally remains the most common for our India-based work. We also work in other client-specific systems where the workflow is documented and access is provided.
Can you work as a white-label back office for our accounting practice?
Yes. We work as a back-office extension of accounting and bookkeeping firms, handling the preparation, bookkeeping and reconciliation work while your practice keeps the review, the advisory and the client relationship. Your client deals with your firm throughout.
What turnaround can you commit to?
A defined cycle agreed at onboarding rather than a blanket promise. That can be daily transaction processing, weekly reconciliation cycles, or monthly bookkeeping with an agreed close date, plus a running exceptions list during the period. The exact close date depends on your transaction volume, when documents and bank feeds arrive, and how quickly queries are answered, so we fix it against your actual numbers.
How do you handle confidentiality and access to our financial data?
On a need-to-know basis, with NDAs and confidentiality obligations where the engagement requires them, access to your systems restricted to the team members assigned to your work, secure file sharing rather than ad-hoc attachments, and internal review before anything is reported to you. We do not claim security certifications or formal information-security frameworks, because we have not completed those certification processes.
How is working with an India time zone in practice?
India is UTC+5:30, so work handed over at the end of your day is progressed overnight and a queue can be materially reduced by your next morning. The trade-off is that live conversation during your afternoon is not a natural fit, so engagements run best with batched daily or weekly exceptions lists rather than an expectation of instant replies.
Our books are badly behind. Can you still take this on?
Yes. Backlog clean-up is a normal part of onboarding. A clean set of books takes one to two weeks to bring into a running cycle; six months or more of backlog takes two to six weeks or longer depending on volume, because we rebuild from source documents and reconcile rather than rolling forward figures we cannot verify.
What does it cost to outsource our bookkeeping to you?
We quote after reviewing your actual volumes rather than from a price list. Pricing depends on transaction count, the number of bank and payment gateway accounts, the number of entities or registrations, the software involved, the reporting you need, and whether a backlog has to be cleared first. Send your volumes to cs@omaccounting.in and we will tell you what the work involves.
Do you handle ecommerce and marketplace sellers specifically?
It is the largest part of our practice. Approximately 38 of our 40+ clients are ecommerce businesses, and we reconcile roughly 15 to 18 lakh order-level transactions a month across Amazon, Flipkart, Myntra, Meesho, Shopify and D2C channels, including settlement, fee, return and tax reconciliation rather than simply recording the bank credit as revenue.
Will you file our tax returns in our country?
No. Overseas tax filing and statutory sign-off sit with your local accountant, CPA or chartered firm. We maintain the books, reconciliations and reporting that make their job straightforward and cheaper. For India-based clients we do handle GST and TDS accounting and filing directly.