Accounting Services in Tamil Nadu for Exporters, Job Work Units and Ecommerce Sellers
Om Accounting provides bookkeeping, GST compliance, job work accounting and export refund tracking for businesses across Tamil Nadu — with most of that work sitting in the manufacturing and export clusters of Tiruppur, Coimbatore, Erode and Karur, where production runs through outside units and the GST treatment of that movement is where books most often break. We have run since 2017 and work with 40+ clients.
Tamil Nadu is the state where job work matters most. A single knitwear order in Tiruppur can pass through knitting, dyeing, printing, embroidery and stitching in five separate premises before it ships, and none of those movements are sales. Getting their accounting and GST treatment right is the difference between clean books and a demand notice, and it is the thing generalist bookkeeping most reliably misses.
| What we handle | Bookkeeping, GST, job work accounting and ITC-04, export refunds, marketplace reconciliation, month-end close |
|---|---|
| Who it is for | Knitwear, textile and engineering exporters; job work principals and units; Amazon, Flipkart, Myntra and Meesho sellers; trading MSMEs |
| Main clusters | Tiruppur, Coimbatore, Erode, Karur, Chennai, Sivakasi, Salem, Namakkal |
| How we work | Remotely, from our two Jaipur offices, on your existing accounting software |
| Reporting | Monthly pack delivered between the 15th and the 20th |
| Pricing | Quoted against your actual transaction volumes, not a price list |
Job work accounting: what Tiruppur and Erode units get wrong
Under GST, a principal can send inputs or capital goods to a job worker without paying tax, on a delivery challan rather than a tax invoice. The goods remain the principal’s throughout. That much most units know. The problems start after.
Inputs have to come back within one year of being sent out, and capital goods within three years — moulds, dies, jigs, fixtures and tools sit outside that limit. If the goods do not return in time, they are treated as having been supplied on the day they were originally sent out, which means tax plus interest running from a date months in the past. In a cluster where material sits with a dyeing unit for weeks and nobody is tracking the clock, this is the single most expensive silent exposure we find.
Alongside that sits ITC-04, the declaration of goods sent to and received from job workers. It is filed half-yearly where aggregate turnover exceeds five crore rupees and annually where it does not. It has to agree with your delivery challans, and your delivery challans have to agree with what physically moved. Where all three agree, a departmental query takes an afternoon. Where they do not, it takes months.
Two further points that decide how your books should be set up. Finished goods can be supplied directly from the job worker’s premises — but only if that premises is declared as your additional place of business, or the job worker is registered. And waste and scrap generated at the job worker’s end can be supplied by the job worker if registered, and otherwise must be supplied by you. Both change who invoices whom, and both are usually assumed rather than decided.
Export accounting for Tamil Nadu’s manufacturing clusters
Tiruppur knitwear, Coimbatore pumps, motors and textile machinery, Karur home textiles, Erode processed fabric, Sivakasi printing and Chennai’s auto and electronics base all sell abroad, and exports are zero-rated under GST. There are two routes: export under a Letter of Undertaking without paying IGST and claim a refund of unutilised input tax credit, or pay IGST on the export and reclaim it, with the shipping bill functioning as the refund application.
For a job-work-heavy exporter the first route is usually the live question, because input tax credit accumulates on fabric, dyes, chemicals and processing charges while the output goes out at zero. That is precisely the position where a refund claim is worth managing properly: the LUT renewed each financial year, export invoices and shipping bills reconciled against GSTR-1, claims tracked so they do not stall, duty drawback and RoDTEP recorded in the right period rather than when the money lands, and foreign currency receipts with their exchange differences accounted for.
Marketplace and settlement reconciliation, platform by platform
A growing number of Tiruppur and Karur businesses now sell their own brand online alongside their export orders. That introduces a completely different reconciliation problem. When a marketplace settles money to you, the chain behind it runs gross sales, less returns and refunds, less RTO, less commission, less shipping and fulfilment charges, less collection and payment fees, less other adjustments, less TCS and TDS withheld. Recording the bank credit as revenue understates turnover, breaks the agreement between your books and your GST returns, and hides every fee you paid.
Amazon
Settlement reports reconciled line by line against sales, returns, replacements, FBA and Easy Ship fees, storage and long-term storage charges, advertising deductions and reimbursements, then matched to the bank credit and to the TCS reflected in your GST portal.
Flipkart, Myntra and Meesho
Each platform reports differently, settles on its own cycle and gives the same deduction a different name. Several of our clients sell on three or more platforms at once, and the value is in seeing them side by side in one ledger rather than in four spreadsheets that never agree.
Shopify, WooCommerce and your own website
D2C revenue arrives through payment gateways rather than marketplace settlements, so the reconciliation runs gateway payout to order to bank. Discounts, shipping collected from the customer and courier charges paid out all need to land in the right place or your gross margin is a guess.
Payment gateways and cash on delivery
Razorpay, Cashfree, PayU, PhonePe and card settlements each net their fees before payout. COD remittances arrive from couriers on a separate cycle with failed deliveries and RTO netted against them. Unreconciled COD is one of the most common places we find amounts a business had written off as unexplainable.
The two tax numbers that decide your ecommerce margin
GST TCS under section 52 is 0.5 percent — 0.25 percent CGST plus 0.25 percent SGST on intra-state supplies, or 0.5 percent IGST on inter-state. It came down from 1 percent on 10 July 2024, is reported by marketplaces in GSTR-8 by the 10th of the following month, and lands in your electronic cash ledger. Unreconciled, that credit can sit unclaimed indefinitely.
Income-tax TDS under section 194-O is 0.1 percent, down from 1 percent on 1 October 2024, with a five lakh rupee threshold for individuals and HUFs with PAN and Aadhaar linked and no threshold for companies and LLPs.
Bookkeeping and GST compliance, month after month
Underneath the specialised work sits ordinary bookkeeping done properly: sales and purchase entry, expense recording, vendor and customer ledgers, bank and credit-card reconciliation, inventory and work-in-progress including material lying with job workers, landed cost, accruals and prepayments, and the control-account checks that stop a small error becoming a year-end problem.
On compliance that means GSTR-1 and GSTR-3B each period, input tax credit reconciled against GSTR-2B rather than assumed, delivery challans and e-way bills matched to the movements they were raised for, ITC-04 where job work applies, TDS where applicable, and the annual return where it applies.
Virtual CFO support
Where a business is expanding capacity, taking on working capital against export orders, adding a domestic brand alongside export production, or trying to work out why a profitable P&L keeps producing an empty bank account, we work as a Virtual CFO: cash-flow forecasting, working-capital and refund-cycle management, order and channel profitability, and pricing and margin analysis.
Where we work across Tamil Nadu
We work remotely with businesses across the state — Tiruppur, Coimbatore, Erode, Karur, Chennai, Salem, Sivakasi, Namakkal, Madurai and Tiruchirappalli. Nothing about the engagement changes with the city. The underlying marketplace method is set out in more depth on our ecommerce accounting page, and if you would rather hand over the whole finance function, outsourced accounting covers how that works.
What we handle right now
- 40+ clients, approximately 38 of them ecommerce businesses
- Roughly 15 to 18 lakh order-level ecommerce transactions reconciled each month, and more in festive periods
- GST accounting and filing across approximately 60 to 70 GSTINs
- Amazon, Flipkart, Myntra and Meesho, plus D2C and own-website channels
- A team of 15+ accounting and finance professionals, including Chartered Accountants and CPA professionals
How the month actually runs
Marketplace and sales data is collected by the 8th, so GSTR-1 can be filed by the 11th. Bank and accounting data is in by the 14th. Your reporting pack is delivered between the 15th and the 20th. The order matters: collecting marketplace data after the GST deadline rather than before it is how businesses end up filing from figures nobody reconciled, then spending the following year amending them.
What lands in your inbox each month
- Profit and loss, and balance sheet
- Marketplace-wise sales
- Settlement reconciliation
- Marketplace fees analysis
- Returns and refunds analysis
- GST, TCS and TDS reconciliation
- Bank reconciliation
- Receivables and payables
- Inventory information
- Channel-wise profitability
When your books are months behind
Normal, and worth saying at the start. Clean books take one to two weeks to bring into a running cycle. A backlog of six months or more takes two to six weeks or longer depending on volume, because we rebuild from source documents and reconcile rather than rolling forward figures we cannot verify. We would rather take the extra fortnight and start from a correct opening position than deliver a fast first month that carries someone else’s errors forward.
Who you are actually hiring
Om Accounting was founded in July 2017 by Bhagirath Kirad, who has worked in accounting and finance professionally since 2007. He holds a B.Com and an M.Com, and an MBA in Finance and Marketing. The firm is now a team of 15+ accounting and finance professionals, including Chartered Accountants and CPA professionals alongside B.Com and M.Com qualified accountants and experienced bookkeeping specialists.
Work is organised by function — bookkeeping, reconciliation, GST, ecommerce accounting, review and quality control — so your file does not depend on one person’s attendance, and the person recording your transactions is not the only person who looks at them before you do. You still get one named contact who stays with your account.
Talk to us about your books
Tell us what you make or sell, whether production runs through job work units, whether you export, which platforms you are on, and where the books stand today. That is enough for us to say whether we are the right fit.
Call or WhatsApp +91 80944 44888, or write to cs@omaccounting.in. We work Monday to Saturday, 9 AM to 8 PM IST, from 201, Second Floor, 27B Dhuleshwar Garden, C-Scheme, Jaipur 302001 and Patrakar Colony, Mansarovar Extension, Jaipur.
Frequently Asked Questions
Do you have an office in Tamil Nadu?
No. Our offices are in Jaipur and we work with Tamil Nadu clients remotely. Delivery challans, ITC-04 data, shipping bills, bank feeds and marketplace reports are all digital. What decides whether your books are right is whether your accountant has handled job work movement and export refunds before.
How long can goods stay with a job worker before it becomes a problem?
Inputs must return within one year of being sent out and capital goods within three years, with moulds, dies, jigs, fixtures and tools outside that limit. If they do not return in time, the goods are treated as supplied on the day they were originally sent out, so tax and interest run from that earlier date. We track the clock per challan rather than per month.
What is ITC-04 and how often do I have to file it?
It is the declaration of goods sent to and received back from job workers. It is filed half-yearly where aggregate turnover exceeds five crore rupees and annually where it does not. The value of getting it right is that it agrees with your delivery challans, which agree with what physically moved — which is what turns a departmental query into an afternoon rather than months.
Can I ship directly from my job worker’s premises?
Yes, but only if that premises is declared as your additional place of business, or the job worker is registered. It is a set-up decision rather than an operational one, and it should be made deliberately because it changes your invoicing and your records.
Who accounts for waste and scrap generated at the job worker’s end?
The job worker can supply it if registered; otherwise it must be supplied by you as principal. Either way it needs to appear in the books rather than disappearing at the processing unit, which is where we most often find it.
I export knitwear from Tiruppur. Which refund route suits me?
For most job-work-heavy exporters the LUT route is the live question, because input tax credit builds up on fabric, dyes, chemicals and processing charges while output goes out zero-rated. That makes a refund of unutilised credit the relevant claim. The alternative is paying IGST and reclaiming it with the shipping bill as the application. It depends on your credit position and working capital, and it deserves a deliberate decision.
Do you handle Amazon, Flipkart, Myntra and Meesho sellers as well?
Yes, and it is the largest part of our practice overall. We reconcile settlement reports line by line against sales, returns, commission, shipping and fulfilment fees, advertising deductions, TCS and TDS, and then to the bank credit.
Which accounting software do you work in?
Tally and TallyPrime are the most common for our India-based work, and we also work in Zoho Books, QuickBooks, Xero and spreadsheet-based workflows. If you are already on a platform that works for you, we adapt to it rather than migrating a working ledger for our own convenience.
My books are six months behind. Can you still take this on?
Yes. Backlog cleanup is a normal part of onboarding. Expect two to six weeks or longer depending on volume, because we rebuild from source documents and reconcile rather than rolling figures forward. Where job work is involved we rebuild the challan trail as part of that.
What does it cost?
We quote after reviewing your actual volumes. Pricing depends on transaction count, whether job work and ITC-04 are in scope, whether exports and refund tracking are in scope, the number of platforms and bank accounts, the software, and whether there is a backlog to clear first.