Accounting Services in West Bengal for Traders, Distributors and Ecommerce Sellers
Om Accounting provides bookkeeping, GST compliance, inter-state stock transfer accounting and marketplace settlement reconciliation for businesses across West Bengal — with most of that work sitting in Kolkata and Howrah, where trading and distribution houses move goods across state lines every week and the GST consequences of doing so are routinely mishandled. We have run since 2017 and reconcile roughly 15 to 18 lakh order-level transactions a month across 40+ clients.
West Bengal has a distinct accounting character. Kolkata is not primarily a manufacturing market — it is a distribution market, and the gateway through which goods reach the whole of the North East. That means a large share of businesses here run multiple registrations, move their own stock between them, and appoint carrying-and-forwarding agents. Each of those creates a GST treatment that ordinary bookkeeping gets wrong.
| What we handle | Bookkeeping, GST, branch and stock transfer accounting, marketplace reconciliation, export accounting, month-end close |
|---|---|
| Who it is for | Trading and distribution houses; C&F and consignment agents; leather, jute and tea exporters; Amazon, Flipkart, Myntra and Meesho sellers |
| Main regions | Kolkata, Howrah, Bantala, Haldia, Siliguri, Durgapur, Asansol |
| How we work | Remotely, from our two Jaipur offices, on your existing accounting software |
| Reporting | Monthly pack delivered between the 15th and the 20th |
| Pricing | Quoted against your actual transaction volumes, not a price list |
Branch and stock transfers: the mistake distribution businesses make most often
If you hold GST registrations in more than one state under the same PAN, those registrations are treated as distinct persons. Moving your own stock from your Kolkata godown to a branch in Guwahati or Patna is therefore a supply, even though you have sold nothing and no money has changed hands.
In practice that means a tax invoice has to be raised on the transfer, IGST charged, an e-way bill generated, the value determined under the valuation rules rather than picked, and the receiving registration’s input tax credit reconciled against it. Businesses that treat these movements as internal transfers — which is how they feel operationally — end up with turnover that does not tie to their returns, credit stranded in the wrong state, and an e-way bill trail that does not match the books.
Where you use carrying-and-forwarding or consignment agents, there is a second layer: whether the arrangement is a supply to the agent or a supply through the agent changes who raises the invoice and when the liability arises. We set that treatment out explicitly at onboarding rather than inheriting whatever the previous accountant assumed.
Kolkata’s export trades and what their accounting needs
West Bengal’s export base is concentrated and distinctive — leather and leather goods around the Bantala complex, jute and jute products, tea from Darjeeling and the Dooars, and engineering goods out of Howrah. Exports are zero-rated under GST, and there are two routes: export under a Letter of Undertaking without paying IGST and claim a refund of unutilised input tax credit, or pay IGST on the export and reclaim it, in which case the shipping bill itself functions as the refund application.
Around that sit the things exporters most often have in poor order — the LUT that has to be renewed each financial year, export invoices and shipping bills reconciled against what was actually reported in GSTR-1, refund claims tracked so they do not stall, duty drawback and RoDTEP entitlements recorded in the right period rather than whenever the money lands, and foreign currency receipts with the exchange differences that follow.
Marketplace and settlement reconciliation, platform by platform
For sellers, the single most expensive misunderstanding is treating the marketplace settlement as the sale. The chain behind that credit runs gross sales, less returns and refunds, less RTO, less commission, less shipping and fulfilment charges, less collection and payment fees, less other adjustments, less TCS and TDS withheld. Book the bank figure and your turnover is understated, your GST return stops agreeing with your marketplace reports, every fee disappears, and the tax withheld on your behalf goes unclaimed.
Amazon
Settlement reports reconciled line by line against sales, returns, replacements, FBA and Easy Ship fees, storage and long-term storage charges, advertising deductions and reimbursements, then matched to the bank credit and to the TCS reflected in your GST portal.
Flipkart, Myntra and Meesho
Each platform reports differently, settles on its own cycle and gives the same deduction a different name. Several of our clients sell on three or more platforms at once, and the value is in seeing them side by side in one ledger rather than in four spreadsheets that never agree.
Shopify, WooCommerce and your own website
D2C revenue arrives through payment gateways rather than marketplace settlements, so the reconciliation runs gateway payout to order to bank. Discounts, shipping collected from the customer and courier charges paid out all need to land in the right place or your gross margin is a guess.
Payment gateways and cash on delivery
Razorpay, Cashfree, PayU, PhonePe and card settlements each net their fees before payout. COD remittances arrive from couriers on a separate cycle with failed deliveries and RTO netted against them. Unreconciled COD is one of the most common places we find amounts a business had written off as unexplainable.
The two tax numbers that decide your ecommerce margin
GST TCS under section 52 is 0.5 percent — 0.25 percent CGST plus 0.25 percent SGST on intra-state supplies, or 0.5 percent IGST on inter-state. It came down from 1 percent on 10 July 2024, is reported by marketplaces in GSTR-8 by the 10th of the following month, and lands in your electronic cash ledger. Unreconciled, that credit can sit unclaimed indefinitely.
Income-tax TDS under section 194-O is 0.1 percent, down from 1 percent on 1 October 2024, with a five lakh rupee threshold for individuals and HUFs with PAN and Aadhaar linked and no threshold for companies and LLPs.
Bookkeeping and GST compliance, month after month
Underneath the specialised work sits ordinary bookkeeping done properly: sales and purchase entry, expense recording, vendor and customer ledgers, bank and credit-card reconciliation, inventory movement and landed cost, accruals and prepayments, and the control-account checks that stop a small error becoming a year-end problem.
On compliance that means GSTR-1 and GSTR-3B for every registration you hold, input tax credit reconciled against GSTR-2B rather than assumed, e-way bills matched to the movements they were raised for, TDS where applicable, and the annual return where it applies. Bank reconciliation is the backbone rather than a formality — we match every line against the statement instead of accepting the software’s automatic match.
Virtual CFO support
Where a business is raising money, taking on debt, opening a new territory or channel, or trying to work out why a profitable P&L keeps producing an empty bank account, we work as a Virtual CFO: cash-flow forecasting, working-capital management, territory and channel profitability, pricing and margin analysis, and the numbers a lender asks for before they ask.
Where we work across West Bengal
We work remotely with businesses across the state — Kolkata and Howrah, the Bantala leather complex, Haldia, Siliguri and the North Bengal corridor, Durgapur and Asansol. Nothing about the engagement changes with the city. The underlying marketplace method is set out in more depth on our ecommerce accounting page, and if you would rather hand over the whole finance function, outsourced accounting covers how that works.
What we handle right now
- 40+ clients, approximately 38 of them ecommerce businesses
- Roughly 15 to 18 lakh order-level ecommerce transactions reconciled each month, and more in festive periods
- GST accounting and filing across approximately 60 to 70 GSTINs
- Amazon, Flipkart, Myntra and Meesho, plus D2C and own-website channels
- A team of 15+ accounting and finance professionals, including Chartered Accountants and CPA professionals
How the month actually runs
Marketplace and sales data is collected by the 8th, so GSTR-1 can be filed by the 11th. Bank and accounting data is in by the 14th. Your reporting pack is delivered between the 15th and the 20th. The order matters: collecting marketplace data after the GST deadline rather than before it is how businesses end up filing from figures nobody reconciled, then spending the following year amending them.
What lands in your inbox each month
- Profit and loss, and balance sheet
- Marketplace-wise sales
- Settlement reconciliation
- Marketplace fees analysis
- Returns and refunds analysis
- GST, TCS and TDS reconciliation
- Bank reconciliation
- Receivables and payables
- Inventory information
- Channel-wise profitability
When your books are months behind
Normal, and worth saying at the start. Clean books take one to two weeks to bring into a running cycle. A backlog of six months or more takes two to six weeks or longer depending on volume, because we rebuild from source documents and reconcile rather than rolling forward figures we cannot verify. We would rather take the extra fortnight and start from a correct opening position than deliver a fast first month that carries someone else’s errors forward.
Who you are actually hiring
Om Accounting was founded in July 2017 by Bhagirath Kirad, who has worked in accounting and finance professionally since 2007. He holds a B.Com and an M.Com, and an MBA in Finance and Marketing. The firm is now a team of 15+ accounting and finance professionals, including Chartered Accountants and CPA professionals alongside B.Com and M.Com qualified accountants and experienced bookkeeping specialists.
Work is organised by function — bookkeeping, reconciliation, GST, ecommerce accounting, review and quality control — so your file does not depend on one person’s attendance, and the person recording your transactions is not the only person who looks at them before you do. You still get one named contact who stays with your account.
Talk to us about your books
Tell us what you sell, how many GST registrations you hold, whether you move stock between states, which platforms you are on and where the books stand today. That is enough for us to say whether we are the right fit.
Call or WhatsApp +91 80944 44888, or write to cs@omaccounting.in. We work Monday to Saturday, 9 AM to 8 PM IST, from 201, Second Floor, 27B Dhuleshwar Garden, C-Scheme, Jaipur 302001 and Patrakar Colony, Mansarovar Extension, Jaipur.
Frequently Asked Questions
Do you have an office in Kolkata or anywhere in West Bengal?
No. Our offices are in Jaipur and we work with West Bengal clients remotely, which is how most accounting is delivered in India now. Ledgers, bank feeds, e-way bill records and marketplace reports are all digital. What decides whether your books are right is whether your accountant has handled multi-registration stock movement and marketplace settlements before.
I move my own stock from Kolkata to a branch in another state. Is that a GST supply?
Yes. Registrations held under the same PAN in different states are distinct persons, so moving your own goods between them is a supply even though nothing has been sold. It requires a tax invoice, IGST, an e-way bill and a value determined under the valuation rules — and the receiving registration’s input tax credit has to be reconciled against it. Treating these as internal transfers is the most common error we correct in Kolkata distribution businesses.
We supply through C&F and consignment agents. Does that change the accounting?
It does. Whether the arrangement is a supply to the agent or a supply through the agent changes who raises the invoice and when the liability arises, and it changes how stock lying with the agent should appear in your books. We set the treatment out explicitly at onboarding rather than inheriting an assumption.
I export leather goods from Bantala. Can you handle LUT and GST refunds?
Yes. We file and renew the Letter of Undertaking each financial year, keep export invoices and shipping bills reconciled against what was reported in GSTR-1, track refund claims so they do not stall, record duty drawback and RoDTEP entitlements in the correct period, and account for foreign currency receipts and the exchange differences that follow.
Do you handle Amazon, Flipkart, Myntra and Meesho sellers?
Yes, and it is the largest part of our practice. We reconcile settlement reports line by line against sales, returns, commission, shipping and fulfilment fees, advertising deductions, TCS and TDS, and then to the bank credit — rather than recording the settlement as revenue.
Can you reconcile COD and payment gateway settlements?
Yes. Gateway payouts net their fees before they reach you, and COD remittances arrive from couriers on a separate cycle with failed deliveries and RTO netted against them. Both are reconciled to order level and then to the bank.
Which accounting software do you work in?
Tally and TallyPrime are the most common for our India-based work, and we also work in Zoho Books, QuickBooks, Xero and spreadsheet-based workflows. If you are already on a platform that works for you, we adapt to it rather than migrating a working ledger for our own convenience.
We hold registrations in several states. Can you handle all of them?
Yes, and it is common in our Kolkata work. Each registration gets its own GSTR-1 and GSTR-3B, its own input tax credit reconciliation against GSTR-2B, and its own e-way bill trail — with the inter-state movements between them reconciled so that group turnover ties back to what was actually filed.
My books are six months behind. Can you still take this on?
Yes. Backlog cleanup is a normal part of onboarding. Expect two to six weeks or longer depending on volume, because we rebuild from source documents and reconcile rather than rolling figures forward. You get your first reporting pack once the opening position is settled.
What does it cost?
We quote after reviewing your actual volumes. Pricing depends on transaction count, how many GST registrations are involved, the number of platforms and bank accounts, whether exports and refund tracking are in scope, the software, and whether there is a backlog to clear first.