Amazon Seller Accounting & FBA Reconciliation Services

Managing an Amazon seller account demands more than just listing products and waiting for orders. Behind every sale, return, refund, and fee deduction, there’s complex accounting that needs precision. At Om Accounting, we specialize in Amazon seller bookkeeping and payment reconciliation—ensuring your books are accurate, your taxes are compliant, and your profits are maximized. Whether you’re an Amazon FBA seller storing inventory in warehouses, an FBM seller managing your own logistics, or a hybrid seller across multiple marketplaces, we keep your Amazon finances organized and audit-ready.

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Why Amazon Sellers Need Specialized Accounting

Amazon accounting is not like traditional business bookkeeping. Amazon sellers face unique challenges that generic accountants often miss:

**1. FBA Fee Complexity**

– Fulfillment costs, storage fees, removal charges, long-term storage penalties

– These fees fluctuate based on product category, size, and season

– Most sellers don’t track these correctly, leading to profit leakage

**2. Payment Settlement Delays & Mismatches**

– Amazon holds initial reserves (14-28 day reserve for new sellers)

– Deposits don’t match orders due to returns, refunds, chargebacks

– Manual reconciliation is time-consuming and error-prone

**3. Multi-Channel Inventory Challenges**

– FBA inventory vs. FBM inventory tracking

– Returns from Amazon warehouses

– Inventory write-offs and damaged goods

– COGS (Cost of Goods Sold) calculation becomes complex

**4. Return & Refund Management**

– Amazon auto-refunds returns without seller approval

– Refunds reduce reported revenue but show as payouts

– Chargebacks and A-to-Z disputes require documentation

– Returns need to be tracked separately from sales

**5. GST & Tax Compliance**

– Amazon sellers must file GST returns monthly/quarterly

– TCS (Tax Collected at Source) deductions from Amazon payouts

– Multi-state sellers face different GST slabs

– Amazon doesn’t provide compliant GST reports

**6. Foreign Exchange (FX) for International Sellers**

– Currency conversion gains/losses

– Amazon USD account for sellers exporting outside India

– Forex compliance with RBI guidelines

Our specialized Amazon accounting ensures you don’t lose money to missed deductions, incorrect tax filings, or poor financial visibility.

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Our Amazon Accounting Services for Sellers

1. Amazon Bookkeeping & Daily Sales Tracking

We maintain complete daily records of:

– Sales orders (quantity, value, currency)

– Amazon seller fees breakdown

– Refunds and returns

– Chargebacks and disputes

– Shipment costs and logistics expenses

– Advertising spend (Amazon Advertising, external ads)

**How we do it:**

– Connect your Amazon Seller Central account (secure API integration)

– Pull daily sales and fee reports automatically

– Reconcile with your payment account (Razorpay, Paytm, bank)

– Record entries in your accounting software (Tally, QuickBooks, Xero, Zoho)

– Maintain audit-ready documentation

**Deliverable:** Monthly reconciliation report + General Ledger entries

We analyze:

– ** Fulfillment Fees:** Per-unit fulfillment cost vs. selling price

– **Storage Fees:** Monthly storage vs. inventory turnover

– **Removal Charges:** Items you can’t sell vs. profit drain

– **Long-Term Storage Penalties:** Expired inventory losing money

– **Return Processing Fees:** How many returns are costing you

**Why this matters:**

A product might show as “sold” but after FBA fees, chargebacks, and returns, it could

be unprofitable. We identify these hidden losses.

**Deliverable:** SKU-wise profitability report + Fee optimization recommendations

FBA Fee Analysis & Profit Tracking

We analyze:

– ** Fulfillment Fees:** Per-unit fulfillment cost vs. selling price

– **Storage Fees:** Monthly storage vs. inventory turnover

– **Removal Charges:** Items you can’t sell vs. profit drain

– **Long-Term Storage Penalties:** Expired inventory losing money

– **Return Processing Fees:** How many returns are costing you

**Why this matters:**

A product might show as “sold” but after FBA fees, chargebacks, and returns, it could

be unprofitable. We identify these hidden losses.

**Deliverable:** SKU-wise profitability report + Fee optimization recommendations

Payment & Settlement Reconciliation

Amazon deposits don’t always match your expectations. We reconcile:

– **Amazon Reserve Holds:** Initial reserves for new accounts

– **Weekly/Bi-weekly Deposits:** Match deposits to sales records

– **Refund Deductions:** Returns and adjustments

– **Ad Spend Deductions:** If you’re using Amazon Advertising

– **Chargeback & Dispute Resolutions:** Document and record

We identify:

– Overpayments or underpayments

– Delayed settlements

– Incorrect fee calculations

– Duplicate charges

**Deliverable:** Bank reconciliation statement + Settlement discrepancy report

GST-Compliant Amazon Accounting

GST filing is mandatory for Amazon sellers in India. We handle:

– **GST Invoicing:** Generate GST-compliant invoices for each order

– **IGST Calculation:** Inter-state supply GST tracking

– **CGST/SGST:** Intra-state supply tracking by state

– **Input Tax Credit (ITC):** Claim credits for purchases and expenses

– **GST Return Filing:** GSTR-1, GSTR-3B monthly/quarterly filings

– **TCS Compliance:** Tax Collected at Source deductions from Amazon

**Important:** Amazon does not provide GST-compliant reports. We reconstruct them from

raw order data.

**Deliverable:** Monthly GST-ready accounting + Quarterly GST return filing

Business Performance & Investor-Ready Reports

We generate:

– **Monthly P&L (Profit & Loss) Statement** – Amazon-specific

– **SKU Performance Reports** – Which products are most profitable

– **Category-wise Profitability** – Identify high-margin categories

– **Cash Flow Analysis** – Money in vs. money out

– **Growth Dashboard** – Month-over-month and year-over-year trends

**For investors/lenders:** MIS reports proving business viability and growth trajectory

**Deliverable:** Monthly/Quarterly financial reports + Business dashboard

How Our Amazon Accounting Process Works

**Step 1: Initial Setup (Week 1)**

– Audit current Amazon account setup

– Analyze past 3-6 months of orders and fees

– Review current accounting (if any)

– Identify discrepancies and missed deductions

– Set up secure API connection to your Amazon account

**Step 2: Data Import & Reconciliation (Week 1-2)**

– Pull all historical sales, refunds, fees from Amazon

– Import into accounting software

– Reconcile with your bank statements

– Correct any past errors

– Report findings and recommendations

**Step 3: Ongoing Monthly Accounting (Ongoing)**

– Daily/weekly sales tracking and categorization

– Weekly bank reconciliation

– Monthly GST tracking and TCS reconciliation

– Monthly P&L and profitability reports

– Monthly fee analysis and optimization suggestions

**Step 4: Quarterly GST Filing (Quarterly)**

– Consolidate monthly GST records

– File GSTR-1, GSTR-3B with tax authority

– Resolve any discrepancies with Amazon

– Provide documentation for audits

**Step 5: Annual Tax Return Preparation (Annually)**

– Prepare annual profit & loss statement

– Ensure all deductions are claimed

– Prepare documentation for CA/tax filing

– Support audit process if needed

Why Amazon Sellers Choose Om Accounting

✓ **Amazon Expertise:** 15+ years accounting experience, 8+ years specialized ecommerce

✓ **Error-Free Reconciliation:** We catch Amazon’s fee errors and incorrect settlements

✓ **GST Compliance:** Monthly GST-ready books, quarterly filing support

✓ **Transparent Pricing:** No hidden fees, clear breakdown of costs

✓ **Fast Turnaround:** Monthly reports delivered within 5 days of month-end

✓ **Secure Data Handling:** 256-bit encryption, secure API connections

✓ **Proactive Profit Optimization:** We identify cost-saving opportunities, not just record data

✓ **24/7 Support:** WhatsApp, email, and phone support during business hours

**Client Results:**

– Identified ₹2.5L in missed FBA fee refunds for one seller

– Reduced tax liability by 18% for another seller through proper ITC claims

– Helped seller grow from ₹10L to ₹1Cr annual sales with profit tracking

Frequently Asked Questions – Amazon Sellers

Get Professional Amazon Accounting Today

Stop spending hours reconciling Amazon payments. Let Om Accounting handle your

numbers so you can focus on scaling sales.

**Get a Free Amazon Accounting Audit:**

– Review past 3 months of sales and fees

– Identify discrepancies and missed deductions

– Provide recommendations

– No obligations, no cost