all right thanks a lot i'd like to give you
a demo a little bit of a walk through of this excel books accounting application it isn't really
an incredible application i want to take a little bit of time to show you some of the amazing
features and benefits with this application it comes with a complete toolbar up here you can
go to anything just by clicking this toolbar above the admin settings if of course the user has those
rights they'll be able to change the currency the time date phone percent and the start date all
throughout the application so one change with this currency is going to change all the currencies
inside the application that's going to go with time and date as well we'll be able to customize
the phone types and if there's any updates they're going to be able to show here company
information all the company information that those are the kinds of things that could appear
on invoices and purchase orders and credit memos if you want that there we also have custom fields
here so that's really helpful if your company has some specific field that's not provided in the
billing address or shipping address or something like that you can provide them in the custom
fields we just set a name and then set a value and it's there user settings really really
important this application does have user sharing and sync and what does that
mean that means any user throughout the world can share and sync this application at the same
time you can assign those users and the user lists and writes you can turn this feature off
and turn it on here and once you turn it on you can set different fields like allowing passwords
and remembering usernames and a lot of different settings so that's really great user lists and
writes here we can add users right so we can not only add but edit specific users if we want to
edit a user we'll just click here we can edit the information whether it's a password email or their
role each user can sign a role so you can assign up to four different roles here and these roles
could be for any type so we can set access or set editable rights such as the admin access or such
as maybe you want general journal access or maybe you want them to be able to view invoices but not
create them or maybe you want them to be able to make deposits so all these different settings on
a per user basis you can add a new user just by clicking here and you can edit a user by clicking
here relatively simple accounts and settings you can set default accounts really a great way easily
set default accounts for all the types generally you just have to set these once you've got paid
terms and methods so you can set payment terms based on bill due dates payment methods and tons
we've got vocabulary naming this is super powerful maybe you don't want to call them customer maybe
you want to call it client or maybe you want to call it contact all you need to do is change
it here and it's going to change throughout the application same thing with vendors and everything
ever so custom vocabulary really really powerful really good to use so this application can be
customized to your own requirements the way you're doing things is the way you want to do
them and that allows you to do that also we can enable or disable sharing sync just by
that and we'll set a shared folder on here automate emails and notifications we'll get into
that you can set some defaults here customer defaults every customer can have an automatic
custom field so let's say you want to put credit limit and you can do that here and then
all you want to do is just set the field type of course it's going to be a currency and then
you can set the format of that which is really really powerful and then a default value so that's
going to automatically change you can also have a list maybe you want something like customer type
or something like that you can either do a custom list so if we do list we can then edit the custom
list here so all we need to do is just click on here and if this was a list type let's say we
want to put something like customer type here and then we can set a format if we want we've got
all different types of formats here and also if we want to edit that list we can we can edit anything
in that list we can add new items and that's going to go for each one of those so if we have a list
here as well we can add that list here so each specific custom field can have its own list type
and have its own list items so lots of different possibilities with the custom fields now custom
fields are available also in vendor settings they're also available in item settings so you can
have that even with items items you have product types item locations default products so custom
fields can be throughout purchasing defaults again also with these go on purchase orders we can
also have a default footer message too if we click on here we can set our default footer
message clicking on here we can customize that footer message that's going to go below purchase
orders or the invoices or anything else so that's a custom footer message we'll go over that a bit
invoices and credit memos same thing custom fields default footer message we can have a default save
as the default email ads and tons of defaults so that's basically the admin and settings
there and now also we've got an incredible dashboard with over 14 reports and it's going to
include a company overview we've got to drill down profit and loss is going to allow us to drill
down into specific transactions automatically just by clicking on here drill down drill up but
date range we've got tons of different just by changing the date range it's automatically going
to change so a lot a lot of different options here and that's going to be for many many reports that
we can do just check on this we can also do custom dates if we select on a specific date we can do
custom dates and that's going to be for any report very very easily and we also have the previous
period or showing a previous period so we can show or hide the previous period on this
one so that's going to be coming in handy trial balance also very very important so we've
got the trial balance here and we can do it as of any specific date a balance sheet a really full
balance sheet so we have that cash flow calendar is really really important so we can see that
our cash flow if we change the date on here we can see like the next month it'll go to red that
means our cash flow is going to go down so we need to keep an eye on that on a specific day how's our
cash flow look and it can be based on any specific account here if we want to eliminate certain
accounts or include certain accounts we can an aging payables report any report also we can use
if we want to show or hide certain columns we can toggle those columns all we need to do is just say
if we don't want to show aging days and due dates we can just unselect and do that and also what
we can do is making this a custom report if we like the way this looks with just those three
columns missing and we want to show only this all we need to do is just click save as a custom
report we've got save as excel pdf picture or custom reports just click on the customer report
and assign it a name just call this aging custom and we can just simply save it and that's going
to be available in our custom reports and all we need to do is we have a list of custom reports all
we need is click this again it's going to refresh it's going to have those columns missing just
the way we want it just those custom columns so creating custom reports is a great way we can also
rename it all we need to do is just click rename so custom reports we also have aging receivables
sales by customers purchase orders we've got a profit and loss graph here we've got depends
on the date we can change the dates let's do set the last year to date so we can do last year
last custom this month anyway you want it's going to show our custom we've got inventory reorder
report this is really cool if we have inventories that are falling below certain levels and we
need to know we need to order those inventories we can have a list of vendors that's going to
show us so all we need to do is click on the vendor and say okay this vendor has items and all
we want to do is just click create purchase order it's going to automatically create that purchase
order based on those required items just like this so that's a really really cool feature okay so
back into the dashboard we go a few other reports that i wanted to show you we have inventory on
hand worksheet this is going to allow us to adjust the inventory items on hand just change those
quantities up here and there and that's all we need to do is just adjust those quantities so if
we want to put that we only found in let's say 60 of those items and 50 of these items we know it's
a deduction then all we need to do is just save that transaction and based on a specific account
we can set the account let's just say we've got an inventory adjustment here we've got an adjustment
account we can click make adjustments going to enter that transaction automatically and make
those adjustments and set those correct now we've got the correct inventory item on hand and
it's credited the proper expense account inventory reorder bill payments and our net worth graph
we've got a lot of really cool features on this that's it for the dashboard we can access any
report from the toolbar here just by clicking here if we want to collect it or any custom report just
by clicking here chart of accounts a very very cool report lots of different accounts going to
show the accounts every individual transaction we can see those individual transactions we can view
the individual transactions just by clicking here also we've got enter transactions here right
we can enter any type of any type of check e-payment or receipt here we've got check we can
enter checks we can enter e-payments or of course receipts we can also enter bills and credits so
if we want to enter a bill for a specific vendor we can have a specific account just select
a vendor on here let's do one with a name this vendor and maybe we want to put in some
delivery we've got a let's say a delivery cost of 15 and let's say we've got some items
that we've purchased from that vendor so maybe we want some blue t-shirts maybe we've ordered
some pink t-shirts and so we can set the quantity and we see we've ordered the total is 85 so we can
just set the amount in here let's say we want to show decimals all we need to do is go into the
admin go into the general application and then change that free currency so let's say we want
now it's changed all throughout the application so if we go back inside enter transaction
we're going to see that those formats have now changed so now we've shown the decimal
so you see how easy that changes we can set a build due date and specific terms if it's due
on the 30th or we set a discount date on that assign it a memo right if it's not in balance if
for some reason the items and the expenses don't add up to what we've put on here it's going to let
us know that this total expense has got to be 85 the total items plus the total expenses must equal
85 okay so we can change that so it lets us know very cool we can save the transaction here and
once it's saved we've got a lot of other options we can create make this reoccurring if we want to
make this transaction reoccurring we can make it reoccurring every day every week or every month
even if it's on the month it could be every last first day or week a month tuesday lots of options
for reoccurring so it's going to automatically create that specific bill every month or however
often you send it so that's transactions we're in transactions super powerful we can assign a
purchase order memo lots lots of things we can do with that also we have a bit of right checks
in here also again we're able to enter credit card general journal we've got a really powerful
general journal allowing us to put in compound items we can refresh this we can select a specific
account or we can select a specific date range that we want to see if we want to view a
specific bill payment or specific check we just click on here it's going to take us right
to that transaction here very very easily on the general journal making transfers also if
we've got can make transfers between accounts also really powerful here in the meet transfer
recurring transactions the list of all those recurring transactions you can edit them it's
going to edit that information they'll see a list you can make them active or inactive i also
can reconcile accounts where you can sell accounts is really really important we can select specific
accounts if it's not in balance it's going to tell us so we can select those specific transactions
we can select a specific account a reconciled date ending balance and a lot of other information we
can set an account some service charges as well as interest and make sure that those accounts are in
balance once we do it's going to show that those are cleared so reconciling really cool printing
checks very very cool be able to print checks got three different check formats whether it's on
a voucher a standard or wallet we can set it up we can set the initial check number we can select
the printer that we want to use and we can adjust the margins edit the layout customizing the layout
is going to turn it into edit mode and allow us to drag and drop and completely customize this and
that allows us to more edit in the edit mode and print those checks printing checks super powerful
customers and invoice we got customer information of course we've got all the invoice history the
payment information we got attachments we can attach anything we want to those customers general
information is going to show those custom fields that we talked about earlier those custom fields
will appear here that's for customers of course new customer delete customer now so we have a
customer list here we'll be able just like with any list we'll be able to use a single click on
sorting or we'll be able to filter any specific customer if we want just by looking for it we
can filter that or clear that filter out that goes with any list whether it's customers vendors
items and so on and so forth all right we've got customer payments if customers could be able to
make a payment so the customers paid us 600 we can then apply that payment to multiple invoices if we
want and once we run out of invoices it's going to let us know that we can't apply those anymore so
we can apply specific amounts to specific invoices and we can apply them to credit if customer has a
credit we can apply those to unused credit memos very very powerful customer payments information
i know moving fast so much to show you in this incredible application making deposits once
the customer is paid we can then take those payments and make deposits here just select on
whichever ones we want to make and we can deposit a specific id or view payments and we can select
what account to deposit it in if we've got any cash back we can put down transaction in here
you can navigate to previous deposits as well all right so we have that make deposits in
the customer information we also have invoices invoices are super powerful we're going to be
able to do these here's our invoices but most importantly we can customize these invoices so if
we click customize we can then show if we want to show or hide we have invoice details if we want to
show or hide if we want to put in a delivery time we can then put that in here we can customize it
any we can drag it up and then once we do we can customize that we can add anything we want to
this we can change the font size the text color the fill color the border color if we want to
add a border a red border around it we can just add that or green border just by doing that and
we can change the border thickness and the font size just by increasing it doing so many things
with it adding a fill color if we want if we don't want to show that all we do is just click
here and hide it and just click here and hide it this is going to allow us to customize invoices
exactly how we want them using this custom invoice customer details are here we can show or hide
any customer details if we want to show them here first name or last name if we want to put that
here all right so that's finished once we're finished customizing we've got an invoice this is
a floating footer we can put as many lines as we want this footer will move down notice remember we
talked about this footer message remember we have a default footer message that's what this message
is here we can select different footer messages just by clicking here setting that footer message
on your invoice so it's going to show up and we just insert the selected note and it's going to
insert now we've got a different footer message there it's going to display on that floating
footer going to put up to two tactics we can duplicate make the recurring apply payment avoid
it delete it printing to a specific printer if we want a drop down list of printer email it as a
pdf picture or embedded picture or save it as a pdf very very powerful tools inside this invoice
all right so that's the invoicing application we've got credit memos almost the same as invoices
customizing it just like we do invoicing but this is when we want to offer a customer a specific
credit so this is a great powerful tool we want to show give customers credits we can do just that
selecting specific item all this is controlled by inventories and we also have the credit memo list
and customer attachments we've got a full vendor information purchase order history bill payments
for that vendor and attachments that we can attach to that vendor selecting on a specific vendor and
we have vendor list as well vendor attachments we have the ability to enter bills we saw that screen
already in the entry we bill payments we'll be able to pay those bills we can select bills that
we want to pay and the method of that we want to pay them also which account that we want to do
payment date and the check payment number and then the discount if we want we can set a discount to
a specific one and also what we do have purchase orders purchase orders are similar to invoices and
credit members also the ability to customize those creating a very custom purchase order and a
floating footer if we want to set a footer message we can do that exactly just like we did previously
we just need to set this message and our purchase order will also have us footer message we can
show or hide this we can customize this footer message however we want once we click customize
only then can we customize this so that's only in the customization mode very very cool
and powerful tools on the purchasing order okay great we've got last thing we will show
you email automation this is the amazing email automation we can automate and trigger emails and
trigger notifications on pretty much anything we want so for example if a purchase order is
updated we want this information to show up we have a trigger we can trigger this on anything
on a credit memo on a customer on an item and then like for example purchase order we could
do when this purchase order is updated when it's created and with over 60 different triggers
we've got a ton of triggers notice each trigger has a different type of variable so for example
purchase orders can have information and variables based on the purchase order while a credit memo is
going to have information based on the credit memo so you'll be able to insert that information into
a specific email or into a pop-up note if we have those enabled and what does that mean that means
when we create a purchase order for example if i create or update in this case update it's going to
automatically create an email and you'll see that email contains the purchase order and it contains
all the purchase order information we also have a notification so that way we can get pop-up
notifications all right i'm so glad i got to walk you through this i know it's quick i know there's
a lot more to show you but i wanted to give you a rundown of the amazing features and benefits of
this accounting application okay thanks so much
