OTHER BUSINESS LICENSE AND REGISTRATIONS
1. BIRTH REGISTRATION
“REGISTRATION OF BIRTH IS A RIGHT OF EVERY CHILD. BIRTH CERTIFICATE IS THE FIRST LEGAL DOCUMENT CONFIRMING IDENTITY OF EVERY INDIVIDUAL”
• In Kerala the time limit prescribed for reporting the birth and Death events is within twenty one days of its occurrence
• Persons required to register births and deaths: In respect of births and deaths in a house, the head of the house and in the absence of any such person, the oldest adult male person present therein during the said period.
• In respect of births and deaths in a hospital the medical officer in charge or any person authorized by him in his behalf
• In respect of a birth or death in a moving vehicle, the person in charge of the vehicle shall give information at the first place of halt.
• Delayed Registration: Any birth or death of which information is given to the Registrar after the expiry of 21 days but within thirty days of its occurrence, shall be registered on payment of late fee Rs.2/-
• Any births or deaths which delayed information is given to the Registrar after 30 days but within one year of its occurrence shall be registered only with the written permission of the District registrar and on payment of the prescribed late fee Rs.5/- and the production of an affidavit made before a notary public or gazetted officer
• Any birth or death which has not been registered within one year of its occurrence shall be registered only on an order made by a magistrate of the first class or Presidency Magistrate after verifying the correctness of the birth or death and on payment of the late fee Rs.10/-
• Registration of name of child: Where the birth of any child has been registered without a name, the parent or guardian of such child shall give information within one year regarding the name of the child to the registrar.
How to get birth certificate:
• Application affixed with court fee stamp worth Rs.5/- has to be submitted in the local body institution (panchayat/municipality/corporation/cantonment office) where the event took place. Father and mother should sign in the application form for registering name of the child.
• Fee for birth certificate is Rs.5/-. Late fee for registering name after one year of birth registration is Rs.5/- and search fee for one year is Rs.2 ( total Rs.12/
• Attested copy of SSLC book/ extract of school admission register.
• Affidavit signed by parents showing order of birth of all children.
• If the difference of date of birth in school certificate and actual date of birth is more than ten months, documents to prove date of birth of all the children should be attached.
• Stamp paper of Rs.10/- in the name of applicant.
• ID proof of parents.
2. MARRIAGE CERTIFICATE
• All marriages solemnized in the State after the commencement of KERALA REGISTRATION OF MARRIAGES RULES 2008 Rules shall compulsorily be registered irrespective of religion of the parties.
• Marriages are registered at panchayat/municipalities/corporation offices. Application has to be submitted within 45 days from the date of solemnization of marriage.
• There is prescribed form for filing application (Form No.1) which is available free of cost at the offices of the registrar. Parties to the marriages and two witnesses should be present at the time of registration. A registration fee of rupees one hundred shall be payable along with the submission of the memorandum for registration.(marriage certificate fee of Rs.20/- can also be paid at the time of registration. i.e.; total Rs.120/-). For SC/ST/BPL persons fee for registration will be Rs.10/-
Documents needed for registration:
1) Memorandum in duplicate in Form No. I along with one passport size photo each of husband and wife (Total three photos needed. Two photos for affixing in memorandum and one in marriage register )
(2)A copy of the certificate of marriage issued by the religious authority concerned or a declaration from a Gazetted Officer/Member of Parliament/Member of Legislative Assembly/Member of a Local Self Government Institutions in Form No. II
(3) Attested copy of S.S.L.C Book/passport/driving licence/extract of school admission register or other records issued by Government showing date of birth
BUILDING CONSTRUCTION PERMIT
• Building permit is an important document to start the construction work or any other structure in your land. The person must get building permit from secretary of municipality if he is looking to construct a house in his land.
• As per municipality rules every person who wants to develop or build any structure should apply in writing to secretary in the form Appendix A of building rules. It will take 30 days to get approval. The Secretary will notify you in writing if any additional document he required within 30 days after your request.
• The documents that should submit to get permit are as follow. All these Documents should be signed that person and engineer/Architect before submission.
1. Filled application form (Appendix A)
Site plan shall be drawn to a scale of 1:400 and shall be fully dimensioned. Site plan should contain following things
• Access to the site and the name of the same. Also mark width of the access.
• All structures exist in the plot
• All street path and footpath exist in the site.
• Mention the subdivision if the plot is subdivided to any division
• The area of undevelopable such as rocky outcrops, steep terrains, marshes etc.
• The area and the land which is not proposed to develop within the plot.
• The area of any paddy field
• The north direction and wind direction
• Topographic contour
The site plan shall include a key plan drawn to a scale of 1:4000 that gives all details of the site, adjacent landmarks within a distance of 30 KM of the plot.
3. Service plan in scale 1:400
• Existing water supply plan
• Existing electricity plan
• Existing drainage and sewage plan
• Proposed water supply plan
• Proposed electricity plan
• Proposed drainage and sewage layout
All the drawing should be prepared in A3 paper (24*33) cm and signed by a registered engineer
4.Building Plan Building plan is an another important document to submit to get residential permit. It should contain street elevation building section of the home that you are going to build. All these drawings shall drawn to a scale 1:100.
• All floor plans, staircase, water closet bath, sink etc.
• All street elevations
• Section of the building from foundation to roof
• Location and direction of water tank , fire fighting and all small structures.
5.A Certificate: Attach a certificate from the designer to effect that the work shall be carried out in the supervision of him
6.Fees depending on the area and type of building you are going to construct.
3. POSSESSION CERTIFICATE : –
• It can obtained from the village office concerned for obtaining this certificate an application on white paper affixing the required court fee stamp addressed to the Village Officer concerned .
• There will be no fee obtaining for it.
• The Possession Certificate will prove the present possession of the property concerned as on date on verifying the relevant documents and site inspection of the applicant by the Village Officer, he will certified with his signature and office seal
4. RESIDENCY CERTIFICATE
• A Residence Certificate is generally issued for those who want to prove that they are continuous residence of the particular state.
• It is generally issued to prove that the person bearing the Certificate is a permanent Domicile of the Kerala State by which the Certificate is being issued to him/her.
• The domicile Certificate is required as a proof of residence to avail various benefits which are announced by the state govt such as; Resident Quotas in educational institutions and in Government Service, it also plays important role in case of jobs where local residents are preferred.
• Residence/Domicile certificate is a very essential document for all the important works which are done by an individual. This certificate proves that the person is residing in a Kerala from a specified period of time. And the person is the permanent resident of that particular place or state.
• The domicile certificates come in use for various purposes such as it provides quotas in educational level, it provides govt jobs, it allows students to apply for scholarship schemes etc. One must know that the Domicile certificate is also very important to obtain the Ration Card, Driving Licence, Passport services etc in state.
• Only those persons are eligible for obtaining the Domicile certificate in Kerala state whose parents/ guardian are the permanent resident or living for more than 10 years in the Kerala state. Generally the Domicile certificate has been issued by the Revenue Department Officer under the Taluk Office; it is the only concerned department of the domicile certificate in Kerala.
To obtain the Domicile/Resident Certificate applicants need to produce some important document copies which are needed to submit along with the application form to get the resident certificate in Kerala state. Important documents which are needed to be submitted along with the Resident Certificate Application in Kerala are: Required Documents:
The proof that you have been residing in Kerala state for minimum period that is specified by the state(10 years)
Proof of your own land in the state
Valid id proof
Tehsil inquiry report
All these important documents will prove that the person is a continuous resident or staying in Kerala state for last 10 years. The applicant need to show the Ration card, voter ID card, house tax receipt, details of property which is owned by the applicant’s parents or guardian.
After the successful submission of application along with necessary documents copies, the applicant will get his/her Domicile or Resident Certificate within 30 days of issuing date by the concerned authority.
This is to inform you that the prescribed application forms are either available online or from the local authorities, such as, the Sub-Divisional Magistrate/Tehsildar’s office/Revenue Department/District Collector’s Office, or any other authority as specified in the Kerala State.
The domicile certificate is issued by the Tehsildar who has the authorization to issue Domicile Certificate on basis of the report from Village Officer
The Domicile Certificate can be issued only in one State. Obtaining Domicile Certificate from more than one State is an offence.
The application form can be downloaded from the following link site
5. BUSINESS LICENCE
• Business licenses are permits issued by government agencies that allow individuals or companies to conduct business within the government’s geographical jurisdiction. It is the authorization to start a business issued by the local government.
• Keeping this in mind, below is a quick checklist covering the different federal, state, and local licenses and permits that needed to be acquire prior to opening for business:
a. Basic business operation license from the city in which your business will operate, or from the local county (if the business will be operated outside of any city’s limits).
b. Federal employer identification number (EIN), also called a tax identification number (required for almost all types of businesses). Note: your business may also need to acquire a similar tax identification number from your state’s department of revenue or taxation.
c. Fictitious business name permit (also called “dba” or “doing business as” permit; required for almost all types of businesses).
d. Zoning and land use permits, especially for new manufacturing businesses and certain home-based business operations.
e. Health department permits, especially if your business involves the preparation and/or sale of food.
f. Sales tax license for the selling of almost all products and services.
g. Fire department permits, especially for businesses that will attract large numbers of customers (i.e. nightclubs and bars).
h. Special state-issued business license or permits, if your business will involve the sale of the following types of products:
• Lottery tickets
Special state-issued occupational / professional licenses, if you and/or your employees are offering a number of state-regulated services, including:
• Medical care
• Auto repair
• Real estate sales
• Tax services
• Insurance sales
• Legal representation (attorneys)
i. Special federal business license or permits, if your business involves the following (contact the agency identified in parentheses):
• Investment advising (Securities & Exchange Commission)
• Drug manufacturing (U.S. Food and Drug Administration)
• Preparation of meat products (U.S. Food and Drug Administration)
• Broadcasting (Federal Communications Commission)
• Ground transportation, i.e. trucking (U.S. Department of Transportation)
6. REGISTRATION OF TUTORIAL INSTITUTIONS
• On or after the commencement of this Act, no tutorial institution shall be established within a village panchayat area without prior registration obtained from that village panchayat and an application for such registration shall be made to the village panchayat concerned in the prescribed manner along with such fee as prescribed:
Provided that a tutorial Institution existing in a village panchayat area at the commencement of this Act shall be deemed to have been registered under this Act if the person conducting it makes an application for ‘registration to the village panchayat within the date fixed by the Government for the purpose.
• Such registration shall be renewed annually and the application shall be made to the Village Panchayat in the prescribed manner along with fee.
7. REGISTRATION OF PRIVATE HOSPITALS AND PRIVATE PARA-MEDICAL INSTITUTIONS
• On or after the commencement of the Act, no private hospital or Para-medical institutions shall be established within the territorial area of a village panchayat without prior registration in that village panchayat but nothing in this section shall apply in the case of a private hospital or Para-medical institution which is in existence in the territorial area of a village panchayat at the date of the commencement of this Act in that area, within the date as may be by the Government for the purpose.
• Every application for registration in respect of a private hospital to private paramedical institution or for the renewal of the registration shall contain such particulars and shall be accompanied by such fees as may be prescribed. Registration Penalty for maintaining and running private hospitals and private paramedical Institutions without Any person who maintains or runs a private hospital or a para-medical institution in contravention of the provisions of this Act or without registration under this Act or continue to maintain or run the same after cancellation of registration shall, on conviction, be punished with fine which may extend to five thousand rupees and with a further fine which may extend to five hundred rupees for each day during which the offence continued.
8. PROCEDURE FOR GRANTING PERMISSION OF PUBLIC ADVERTISEMENT AND PUBLIC BOARDS
• Any person who intends to erect any each or to set up any advertisement board mentioned in rule 3 shall submit application to the Secretary together with a plan showing the details of the arch or the advertisement board intended to be set up and shall remit the fees at the rate fixed by the Council in this regard under Rule 6 in the Office of the Municipality.
• The Secretary shall examine in detail the application and the plan received as per sub- rule (1) and shall ensure that the following conditions are complied with, namely:-
a. No accident, inconvenience or traffic block shall be caused by the erection of the proposed arch or by setting up of the proposed advertisement board;
b. No injury shall be caused to public interest or to the general landscape of the said area due to the erection of the proposed arch or the setting up of the proposed advertisement board;
c. The advertisement boards intended to be set up facing the road or on the sides of the road shall not obstruct the view so as to cause traffic block. No arches or advertisement boards shall be set up in places where there is a curve or a turning on the road, on any reason.
d. Pillars or other part of the arches shall not be erected in the road except on its sides so as to cause traffic block. The pillars of the arches to be erected in the roads tarred/concreted shall be outside the tarred/concreted portion and in no case the pillars shall be erected by ditching or otherwise the tarred or concreted portion. The pillars of the arches shall be at the extreme side of the road. Where the roads have footpaths, the pillars of the arch or advertisement board shall be erected only outside the footpath;
e. No damage whatsoever shall be caused to the road by the setting up of arches and advertisement boards.
• The Secretary shall issue licence subject to the conditions specified in sub-rule (3) and the said conditions shall be specified in the licence;(ii) the licensee shall, before erecting the arches, furnish to the Secretary a written consent deed in a stamp paper of specified value agreeing to abide by the conditions specified in the licence.
• Applications not complying with the conditions mentioned in sub- rules (2) and (3) shall be rejected and when so rejected the fees remitted as per sub-rule (1) shall be refunded to the applicant.
9. PROFESSIONAL TAX REGISTRATION
• Professional tax is a tax levied by the state government. Professional tax is levied on income however earned in any trade and is usually paid by the employer.
• The maximum amount payable per annum towards professional tax is INR 2,500.
• Professional tax registration application must be to the states tax department within thirty days of employing a staff in a business.
• Delay in obtaining professional tax registration certificate incurs a penalty of Rs. 5/day.
• In case of non/late payment of professional tax, penalty will be 10% of professional tax.
• In case of late filing of returns, a penalty of 300 per return will be imposed.
10. AADHAR CARD
• Aadhaar card is a Unique Identification, a 12-digit random number, that serves as a proof of identity and address for every Indian individual including children, infants, transgenders and differently-abled “anywhere and anytime” in India.
• The significant feature of Aadhaar card is that it is devoid of any classification on the basis of caste, creed, religion and geography and it empowers the Indian citizens.
• Any resident of India, Non Resident Indian (NRI) or any foreign citizen residing in India is eligible to apply for Aadhaar Card.
• Usual processing time for Aadhaar card is 60 to 90 days. However it could take longer due to stringent verification process followed and also depending upon the backlog.
• In case there are any issues found for an application during verification, corrective actions are taken wherever possible, else a rejection letter asking the resident to re-enroll is dispatched through post.
• India Post is entrusted with the responsibility of printing and delivery of Aadhaar letters. It may take 3 to 5 weeks to print and deliver Aadhaar letters to the residents.
11. RATION CARD
• A Ration Card is a document issued under an order or authority of the State Government, as per the Public Distribution System, for the purchase of essential commodities from fair price shops. State Governments issue distinctive Ration Cards to Above Poverty Line, Below Poverty Line and Antyodaya families and conduct periodical review and checking of Ration Cards.
• A Ration Card is a very useful document for Indian citizens. It helps save money by aiding in the procurement of essential commodities at a subsidised rate. It has also become an important tool of identification now-a-days. You may need to produce a copy of your Ration Card as proof of identification when applying for other documents like Domicile Certificate, for inclusion of your name in the Electoral Rolls, etc.
• Families living below the poverty line are entitled to Blue Cards, under which they can avail special subsidies. In addition to permanent Ration Cards, States also issue temporary Ration Cards, which are valid for a specified number of months, and are issued for relief purposes.
Steps to obtain Ration card
• We need to obtain the application form for making a new Consumer (Ration) Card from any Circle Office. You need passport-sized photographs of the head of our family attested by a gazetted officer/MLA/MP/Municipal Councillor, the specified proof(s) of residence, and the Surrender/Deletion Certificate of the previous Ration Card, if there was any.
• In case you are not able to provide any proof of residence, the Circle FSO conducts spot inquiries by recording the statements of two independent witnesses in your neighbourhood. The standard prescribed time schedule for the preparation of a Ration Card is generally 15 days. However, the procedure and time limit may vary from State to State.
• There is also a provision for making amendments to valid Ration Card
12. CASTE CERTIFICATE
• A Caste Certificate is the proof of one’s belonging to a particular caste, especially in case one belongs to any of the ‘Scheduled Castes’, as specified in the Indian Constitution.
• The Government felt that the Scheduled Castes and Tribes need special encouragement and opportunities to progress at the same pace as the rest of the citizenry.
• As a result, as part of the Indian system of Protective Discrimination, there exist certain special privileges granted to this category of citizens, such as reservation of seats in the Legislatures and in the Government Service, waiving off a part or the whole of the fees for admission to schools and colleges, quotas in educational institutions, relaxation of upper age limits for applying to certain jobs, etc. To be able to avail these privileges, a citizen belonging to a Scheduled Caste must be in possession of a valid Caste Certificate.
What You Need to Do to Get a Caste Certificate
• The application forms are available either online or from the concerned local office in the City/Town/Village, which is usually the office of the SDM (Sub-Divisional Magistrate) or of the Tehsil or Revenue Department.
• In case none of your family members have earlier been issued a Caste Certificate, a local enquiry is conducted before issuing the Certificate to you. Proof of residence in your State for a minimum specified period, an affidavit stating that you belong to a Scheduled Caste, and the specified court stamp fee are required at the time of application.
13. NATIVITY CERTIFICATE
• Nativity Certificate is a document issued by State Governments in India certifying the Indian origin of an applicant who is or whose relations as parents/grandparents etc lived in that particular state.
What is the process of getting a Nativity Certificate
• Basically, the applicant files the application for a nativity certificate in the concerned area of the state in India.
• An Application form will be provided. Along with the application, documents to help find the appropriate relationship should be submitted. Some such documents could be:
1. Details of ancestral properties that may have existed and you know about, such as a previous home etc.
2. School/College/University where an ancestor studied, or any other Information.
3. Names and particulars of other relatives who could vouch for the accuracy of the statements made on your application to claim Indian origin
4. Any other documentary evidence, if available
5. In case the applicants ancestors left India several years ago and details of their departure mode are available, they should be provided as this would help the authorities in tracing them through past departure records if available.
6. Include any other information or document that can help your case
14. INCOME CERTIFICATE
• Income Certificates states the different sources of income of an individual. Income certificate is often one of the application requirements to be a beneficiary of various civic welfare schemes. This procedure explains you the steps that are involved in obtaining an income certificate.
a. Approach the concerned Tehsil / Subtehsil offices under Revenue Administration Department office in your area.
b. Your application may be written in plain paper affixing with court fee of Rs 30 /-.
c. Submit your application form along with a copy of your Ration Card.
1. Application Form
2. Copy of Ration Card / Copy of Voter Card / Name in the Voter List (one of them)
3. Applicant’s Income report verified by Patwari / MC
4. Self declaration certificate
5. One copy of school certificate
6. One copy of salary slip (in case of Govt. Employee)
15. WILL WRITING
• Will is the legal declaration of a person’s intention which he wishes to be performed after his death and once the Will is made by the testator it can only be revoke during his lifetime.
• According to the Section: 18 of the ‘Registration Act, 1908’ the registration of a Will is not compulsory.
• Once a Will is registered, it is a strong legal evidence that the proper parties had appeared before the registering officers and the latter had attested the same after.
• The process of registration begins when a Will instrument is deposited to the registrar or sub-registrar of jurisdictional area by the testator himself or his authorised agent.
• Once the scrutiny of Will instrument is done by the registrar and registrar is satisfied with all the documents then registrar will make the entry in the Register-Book by writing year, month, day and hour of such presentation of the document and will issue a certified copy to the testator.
• In case if registrar refuses to order Will to be registered then testator himself or his authorised agent can institute a civil suit in a court of law and court will pass decree of registration of Will if court is satisfied with the evidence produced by the plaintiff. A suit can only be filed within 30 days after the refusal of registration by the registrar. If the testator willing to withdraw the Will after the process of registration then a sufficient reason has to be given to registrar, if satisfied he will order for the registration of Will.
16. INCOME TAX CLEARANCE CERTIFICATE
• Any Indian resident before leaving the territory of India is required to obtain a tax clearance certificate from an Income Tax authority stating that he does not have any outstanding tax liability in India. Following is the procedure to obtain Tax Clearance Certificate.
• An application is to be made in a prescribed form to the Income Tax Authority having jurisdiction for assessment of the assesses to grant a tax clearance certificate. This is to be exchanged for final tax clearance certificate from the foreign department of the Income Tax Department.
• Tax Clearance certificate is valid for a period of 1 month from the date of issue and is necessary to get a confirmed booking from an airline or travel agency and may be required to be produced before the customs authorities at the airport.
• Submit the application form 30C along with your Permanent Account Number, purpose of visit outside India and estimated period of stay outside India to the jurisdictional chief commissioner of income tax.
• Based on the information provided by the applicant tax authorities may direct the person to obtain tax clearance certificate in cases of arrears due, serious financial irregularities and where tax demands are likely to arise.
• The tax department may also inform the immigration authorities who would then ask for a tax clearance certificate at the time of departure. If such a direction is received, an application has to be made in Form 31 to the jurisdictional assessing officer who will issue the tax clearance certificate on being satisfied that there are no arrears due.
17. GIFT DEED
• A gift deed is a legal document or record that shows that the donor of a property is passing on the legally held title of that property to some other person, referred to as the donee.
• A gift deed needs to be mandatorily made and registered in case of immovable property being transferred whereas it is not necessary in the case of movable property. The provisions that need to be fulfilled for a gift deed to be valid are covered in Transfer of Property Act, 1882 and the Registration Act, 1908.
• As per Section 17 of the Registration Act, a gift of an immovable property needs to be compulsorily registered under the jurisdiction of the sub-registrar’s office where the property is situated.
• In Kerala, the government in the 2011 amendment of the Registration Act of Kerala fixed a maximum cap of Rs 1,000 on stamp duty for land dealings between family members, which includes wife, husband, father, mother, brother, sister, grandparents and grandchildren, and pegged the maximum registration fee at Rs 25,000.
The following conditions need to be met for a gift deed to be legally valid:
• When a donor is creating a gift deed in favor of a third party, he/she should know what implications the agreement will have and should have the competency to enter into such agreements.
• A gift deed can be made only if the donor has a legal title over the property at present. He/she can transfer only that property over which he has a legal claim.
• A gift should be made of either movable or immovable property, however, the creation of a gift deed is mandatory only in cases of immovable property.
• As per the Indian Contracts Act, 1872, a minor cannot enter into a contract. Since a gift deed is also a type of a contract, a minor cannot create a gift deed in anyone’s favor. However, a gift deed can be made in favor of a minor in the name of his/her guardian.
• Another aspect of the Indian Contracts Act which affects the creation of a gift deed is the idea of ‘free consent’ and the fact that no contract will be valid if it is made under duress, coercion or undue influence.
• When a gift deed is created in favor of a donee, he/she should accept the gift during the lifetime of the donor for it to be valid otherwise it will not be recognised by the law.
• Given that any contract has two parties, at least, both the parties should consent to the transfer in the same sense for it to be legally valid and accepted. Hence, acceptance by the donee is an important aspect for the creation of a gift deed.
18. SMALL SCALE INDUSTRIES UNDERTAKINGS
• Small Scale and ancillary units (i.e. undertaking with investment in plant and machinery of less than Rs. 10 million) should seek registration with the Director of Industries of the concerned State Government.
Registering your SSI Unit
• The main purpose of Registration is to maintain statistics and maintain a roll of such units for the purposes of providing incentives and support services.
• States have generally adopted the uniform registration procedures as per the guidelines. However, there may be some modifications done by States. It must be noted that small industries is basically a state subject. States use the same registration scheme for implementing their own policies. It is possible that some states may have a ‘SIDO registration scheme’ and a ‘State registration scheme’.
• A unit can apply for PRC for any item that does not require industrial license which means items listed in Schedule-III and items not listed in Schedule-I or Schedule-II of the licensing Exemption Notification. Units employing less than 50/100 workers with/without power can apply for registration even for those items included in Schedule-II.
• Unit applies for PRC in prescribed application form. No field enquiry is done and PRC is issued.
• PRC is valid for five years. If the entrepreneur is unable to set up the unit in this period, he can apply afresh at the end of five years period.
• Once the unit commences production, it has to apply for permanent registration on the prescribed form.
19. INDIAN SMALL AND MEDIUM ENTERPRISES
• The Micro- Small and Medium Enterprises (MSMEs) are small sized entities, defined in terms of their size of investment. They are contributing significantly to output, employment export etc. in the economy. They perform a critical role in the economy by providing employment to a large number of unskilled and semi-skilled people, contributing to exports, raising manufacturing sector production and extending support to bigger industries by supplying raw material, basic goods, finished parts and components, etc.
• The MSMEs are classified in terms of investment made in plant and machineries if they are operating in the manufacturing sector and investment in equipment for service sector companies –
• Though the primary responsibility of promotion and development of MSMEs is of the State Governments, the center has passed an Act in 2006 to empower the sector and also has formed a Ministry (Ministry of MSMEs). It was the Micro, Small and Medium Enterprises Development (MSMED) Act which was notified in 2006 that defined the three tier of micro, small and medium enterprises and set investment limits.
Classification of MSME Ceiling on investment in plant and machinery
Micro below 25 lakhs
Small 25 lakh to 5 crore
Medium 5 crore to 10 crore
• For the service sector, the investment limits are Rs 10 lakh, 2 crores and 5 crores in terms of investment made in equipment.
• In 2015, the government has introduced an amendment bill to enhance the investment limit in all categories
20. CONVERSION CERTIFICATE
• Currency Certificate is note that grants the holder the right to convert a specific amount of one currency to another at a given exchange rate until it expires. A currency certificate is a bearer certificate in that there is no registered owner. Documents required for obtaining conversion certificate
• Record of Right and Tenancy Certificate issued by the Revenue Authorities of the Taluk.
• Photocopy of the area of the land, duly signed by the authorities along with land records showing the dimensions in metres with scale and boundary of the property, proposed to be converted.
• Photocopy of the Revenue Survey Map of the village showing the location of the land to be converted.
21. DEPENDENT CERTIFICATE
• Dependent certificate is given to person to get benefits from government for their financial status improvement.
Procedure for dependency certificate:
• Application form along with Rs 2 court fee RS 1.25
• Passport photograph of applicant
• Identity proof of applicant
• Self undertaking/ affidavit
• Letter from the government department
• Addressed to D.C Office regarding dependency
• Death Certificate of deceased employee in original
• Residence proof of all the Dependents
• Date of birth proof of all the Dependents
22. DESTITUTE CERTIFICATE
• The Destitute certificate is an important certificate. The residents of Kerala state residing in the state of Kerala from not more than two years immediately preceding to the date of application and to those women who have lost their husband and not married again and have no source of income or who have income of Rs.300 per mensem and those who have a relative and their age above 20 years, those persons should conduct in the following categories as father, mother, son.
• The Kerala E District portal provides government services to the general citizen of Kerala state online. It is important documents for all those persons. It helps them in availing many facilities provided by the state government. Below we provide you all procedures for applying for destitute certificate.
Procedures for Applying for Destitute Certificate
1. First visit to the official E- District portal of Government of Kerala. – https://kerala.gov.in/
2. On the home page, click on the Registration link. Fill all details in registration form carefully and after filing all details click on the Submit button.
3. After successful registration, login with the registration number and password which is received after registration.
4. After login, select the appropriate application form and fill all correct and true details in application form carefully.
5. After filing application form completely, click on the Submit button carefully.
23. FOOD AND SAFETY REGISTRATION
• The Food Safety and Standards Authority of India (FSSAI) has been established under Food Safety and Standards Act, 2006.
• The Food Business Operators looking for a new license or to renew their existing license have to apply through Application form B, so there is just one application form for either applying for a new license or to renew the existing license of a food business.
Procedure for Food and Safety Registration:
• The first step is to go to FSSAI site – http://foodlicensing.fssai.gov.in
• When the page opens click on ‘Sign-up (For Self-Care Portal)’ which is on the right of the screen.
• A sign-up form will appear. Fill your contact details
• Once the window opens fill your contact details
• Remember that the email – ID and mobile number you fill up for sign –up should be active and valid, which means it must be in use.
• Make a unique user name which is not already registered with the site.
• After filling up the form click on Register to complete the sign-up process.
• Once sign-up is successful you will get a message ‘account successfully created.’ You will also get a sign-up success confirmation message on your mobile as an SMS and via e-mail too.
• You now have an online account with FSSAI
• This user ID is valid for 30 days so make sure you apply online within 30 days or this user ID will be disabled after 30 days.
• You have taken the first step to apply for online License/Registration
• When you are ready to apply for License/ Registration click on this link – http://foodlicensing.fssai.gov.in
• Open your page with your user name and password
• Fill the details in the Online Application Form. It will take some time so be prepared to sit at the computer for a while and have necessary documents loaded on your computer system beforehand like filled and signed Form B.
24. IDENTITY CERTIFICATE
• Identity Certificate (IC) is normally issued to Tibetan Refugees residing in India, from the Regional Passport Office, Delhi (RPO Delhi) on recommendation by the Bureau of His Holiness the Dalai Lama (HHDL), New Delhi.
• In addition to Tibetan refugees, Stateless people residing in India may also apply for Identity Certificate at the Passport Office within whose jurisdiction they are currently residing.
• IC issuance is subject to clearance by Ministry of External Affairs (Consular, Passport and Visa (CPV) Division).
• In addition, clearance by State Government (Department of Home Affairs / Police) / FRRO is also required for grant of No Objection to Return to India (NORI) to be stamped on the Identity Certificate.
• Identity Certificate is generally issued for 10 years.
25. LEGAL HEIR CERTIFICATE
• A legal heir certificate is issued by the government for the following purposes to establish relationship of the diseased with the applicant.
• To establish relationship for claims relating to Insurance, pension, retirement benefits or service benefits of central and state government departments, Government undertakings etc.
• To get employments. For e.g. compassionate appointments.
• Following documents are required for applying this certificate :
1) Death certificate
2) Identity Card
3) Ration card
4) Prescribed application form by affixing a court fee stamp of Rs5/-
• The purpose for which the certificate is applied for should be mentioned in the application.
• On the recommendation report of the village officer the certificate is issued by the Tehsildar after completing the required formalities.
26. LOCATION CERTIFICATE
• The location certificate is a document that includes a report and a plan, through which the land surveyor express his professional opinion on the actual situation and state of an immovable property. It provides a status report in regards to the ownership titles, cadastre and laws governing this property.
• A location certificate is usually required for real estate transactions, and may be requested by a creditor, notary, lawyer, real estate broker, licensed appraiser or municipality. A location certificate can be requested by either the seller or the buyer.
• This document is private, confidential and can be delivered only to the client or professionals involved in the process. The certificate of location cannot be used to establish the boundaries of one’s property or the layout of a new construction. The latter require a staking or layout plan.
27. SOLVENCY CERTIFICATE
• A solvency certificate is an official document which gives proof of solvency. This document is issued by a bank or a financial liquidator.
• The meaning of solvency is the person’s assets exceed his liabilities. In case of students who wish to study abroad, this document is particularly useful for sending to the Universities while applying itself.
• Any bank issues the solvency certificate to students who wish to study abroad and their Universities require this document. The solvency certificate also helps in the VISA interview where you might use it as proof of finances, but it is not recommended.
Procedure to apply for a solvency certificate
Get your property evaluated from any government body or any property agent. Obtain the property evaluation document and take photocopies of the same.
Go to a local jeweller or bank office where you can get your Gold valuated. Obtain the gold valuation certificate and take photocopies of the same.
Check with your DEMAT account bank and obtain a stamped bank statement with all the share holdings and mutual funds holdings with latest market evaluation. This document is extremely essential if you are including shares in your solvency certificate. Obtain stamped Provident Fund account statement from your company accounts and take photocopies of the same.
Obtain solvency certificate application form from the bank where you hold an account. Read all the mandatory and optional documents carefully and check if they are different from the list mentioned above. If different, you need to attach the mandatory documents mentioned on your form.
Attach all the photocopies of the documents that you are including in your solvency amount. For e.g. attach the photocopy of your fixed deposit receipt, bank statements, etc.
Submit the filled solvency certificate application form to your bank attaching all the necessary photocopies. You will be required to show originals for verification.
After evaluation and verification, your application will be accepted by the bank official and you will be asked for the number of extra copies along with base copy of solvency certificate. The mode of payment will also be asked and you will have to provide either a check or account debit form for this purpose.
You will get the required copies of the solvency certificate after 1-2 weeks of your application. You can then send these certificates to the Universities that require proof of funds for higher education.
28. AIR AND WATER POLLUTION PERMIT
• Many cities now have departments that work to control air and water pollution.
• If you burn any materials, discharge anything into the sewers or waterways, or use products that produce gas (such as paint sprayers), you may have to get a special permit from this department in your city or county.
• Environmental protection regulations may also require you to get approval before doing any construction or beginning operation.
• Check with your state environmental protection agency regarding federal or state regulations that may apply to your business.
29. OLD AGE PENSION
• Various types of old age pensions are present.
• The Indira Gandhi National Old Age Pension Scheme (IGNOAPS) is a non-contributory old age pension scheme that covers Indians who are 60 years and above and live below the poverty line. The pension scheme is part of the National Social Assistance Programme (NSAP) that was launched by the Ministry of Rural Development in August, 1995.
• All IGNOAPS beneficiaries aged 60–79 receive a monthly pension of Rs. 300 (Rs. 200 by central government and Rs. 100 by state government). Those 80 years and above receive a monthly pension amount of Rs. 500.
• The applicant submit its application in prescribed Performa duly attested and recommended by the Councillor/MLA to the Executive Officer of the Municipalities and Secretary of the Municipal Corporation. After processing the applications, the Executive Officer and Secretary Corporation will submit the application to the Sub-Divisional Magistrate for sanction/rejection.
• The beneficiaries get pension through Banks account.
Documents required for applying Old Age Pension Scheme:
• Residence Proof e.g. certificate from residence authority
• Aadhar Card
• Bank details, account holder name, account number, IFSC code, MICR code
• Voter ID
• Passport size photograph
• Age proof (Birth certificate)
• BPL card to show below the poverty line
• Medical records of treatment in Delhi
30. WIDOW PENSION
• A widow’s pension is a payment from the government of a country to a person whose spouse has died. Generally, such payments are made to a widow whose late spouse has satisfied the country’s requirements, including contribution, cohabitation, and length of marriage.
• For apply widow pension scheme, applicant can apply if they can carry some document about their widow. They need certificate of their husband death. It is require for all person.
• They need to check all document at time of apply given pension services. User need to collect all necessary documents at time of apply here. Most of user want online service for applies widow pension service. It can provide them financial benefits for their Childrens and self.
• This service is provided by the government. They can provide all service to user about widow pension. You need to check all details at time of apply. This portal is avail all 24 X 7 days so citizens can apply here in any working days.
• It can contain link of other government website to user can apply other services. They can maintain portal so it can run without any error. But all content here is avail by the concerned department about widow pension scheme and other. You need to check status here about pension and date in which pension is deliver to user. They need to take their application number here which is used for check status of form. Enter your correct mobile number for receive notification here. They can provide feedback and suggestion service for some improvement in portal. User need to visits here any time with all documents in scanned form. These need to upload here at time of submit form.
• User can verify their certificate is original or not, if not then you need to contact to office where certificate is received with some proof. Make sure that you can activate their SMS services for certificate deliver, status, login and other.
31. DEATH CERTIFICATE
• A Death Certificate is a document issued by the Government to the nearest relatives of the deceased, stating the date, fact and cause of death. It is essential to register death to prove the time and date of death, to establish the fact of death for relieving the individual from social, legal and official obligations, to enable settlement of property inheritance, and to authorise the family to collect insurance and other benefits.
• In India, it is mandatory under the law (as per the Registration of Births & Deaths Act, 1969(External website that opens in a new window)) to register every death with the concerned State/UT Government within 21 days of its occurrence. The Government accordingly has provided for a well-defined system for registration of Death, with the Registrar General, India, at the centre and the Chief Registrars in States, running through district registrars to the village and town registrars at the periphery.
• A death can be reported and registered by the head of the family, in case it occurs in a house; by the medical in-charge if it occurs in a hospital; by the jail in-charge if it occurs in a jail; and by the headman of the village or the in-charge of the local police station in case the body is found deserted in that area.
• To apply for a Death Certificate, you must first register the death. The death has to be registered with the concerned local authorities within 21 days of its occurrence, by filling up the form prescribed by the Registrar. Death Certificate is then issued after proper verification.
• If a death is not registered within 21 days of its occurrence, permission from the Registrar/Area Magistrate, along with the fee prescribed in case of late registration, is required.
• The application form in which you are required to apply is usually available with the area’s local body authorities, or with the Registrar who maintains the Register of Deaths. You might also need to submit proof of birth of the deceased, an affidavit specifying the date and time of death, a copy of the ration card, and the required fee in the form of court fee stamps.
32. NETWORTH CERTIFICATE
• Net worth certificate is a document that is compiled and certified usually by a Chartered Accountant taking into consideration all the assets and liabilities of the individual or Enterprise.
• Net worth (sometimes called net or wealth) is the total assets minus total outside liabilities of an individual or a company.
• Net worth is used when talking about the value of a company or in personal finance for an individual’s net economic position.
• Put another way, net worth is any asset owned minus any debt owed. Net worth can be a negative number if one’s debt owed is greater than the value of the assets owned.
• Net worth in business is generally based on the value of all assets and liabilities at the carrying value which is the value as expressed on the financial statements. To the extent items on the balance sheet do not express their true (market) value; the net worth will also be inaccurate. On reading the balance sheet, if the accumulated losses exceed the shareholder’s equity, it is a negative value for net worth.
• For individuals, net worth or wealth refers to an individual’s net economic position. Similarly, it uses the value of all assets (long term assets) minus the value of all liabilities. Examples of assets that an individual would factor into his or her net worth include retirement accounts, other investments, home(s) and vehicles. Liabilities include both secured debt (such as a home mortgage or vehicle loan) and unsecured debt (such as consumer debt or personal loans). Typically intangible assets such as educational degrees are not factored into net worth, even though such assets positively contribute to one’s overall financial position.
33. Free zone trade registration
• A free-trade zone (FTZ) is a specific class of special economic zone. It is a geographic area where goods may be landed, handled, manufactured or reconfigured, and re-exported without the intervention of customs authorities. Free trade zones are generally organized around major seaports, international airports, and national frontiers—areas with many geographic advantages for trade.
• The World Bank defines free trade zones as “small, fenced-in, duty-free areas, offering warehousing, storage, and distribution facilities for trade, transhipment, and re-export operations.” Free-trade zones can also be defined as labour intensive manufacturing centres that involve the import of raw materials or components and the export of factory products.
• Under the Act, SEZ could be set up either jointly or severally by the Central Government, State Government, or any person (including a private or public limited company, Partnership or proprietorship) for the following purposes:
1. Manufacture of goods or
2. Rendering services or
3. Both manufacturing of goods and for rendering services or
4. As a Free Trade and Warehousing Zone.
• The Procedure of Setting Up SEZ Unit in India has been simplified for the Indian government wants the number of SEZ to increase in the country. The government of India has simplified method of setting up SEZ Unit in India.
• Procedure of Setting up SEZ Unit in India includes filling up of an application with the name, address, and status of the promoter. Along with the application form, the project report which has details such as the proposed SEZ’s location, the details of infrastructure that already exists, details of infrastructure that will be established, and the total area of the proposed SEZ.
• The project report of the proposed SEZ that will be submitted along with the application form should also contain investment details, which would include the financing mode and the project’s viability. Also it should contain details as to whether the proposed SEZ would be a multi- product or specific industries zone and foreign equity details. The application along with the project report for the setting up of SEZ Unit is submitted to the Chief Secretary of the State.
• The Steps of Setting Up SEZ Unit in India are that after the application has been submitted, the state government then forwards the application to the Department of Commerce, Indian government. Along with the application form, the state government has to give their commitment that the area where the proposed SEZ will be set up is free from all kinds of environmental restrictions, that it would provide electricity, water, and various other services when required, and that it would allow transmission, generation, and power distribution inside the SEZ.
• Further the state government has to give the commitment that it would exempt the proposed SEZ from sales tax, turnover tax, and mandi tax on the goods that are supplied from the area of Domestic Tariff to the units in the SEZ. Also the government of the state has to give the commitment that it would declare the units of the SEZ as Public Utility Service and that the system of single point clearance and minimum inspection would be provided to the SEZ.
• Procedure of Setting Up SEZ Unit in India are that once the application has been forwarded that incorporates the state government’s commitments then it will be considered by the Department of Commerce’s Inter- Ministerial Committee. When the committee accepts the proposal, a permission letter is issued to the applicant of the proposed SEZ.
34. ISBN Barcodes
• The International Standard Book Number (ISBN) is a unique International Publisher’s Identifier number, which is meant for monograph publications. ISBN is the thirteen-digit number, which replaces the handling of long bibliographic descriptive records. ISBN is known throughout the world as a short and clear machine-readable identification number, which marks any book unmistakably. ISBN is a machine readable in the form of 13-digit i.e. Book land EAN Bar Code. This is the fast system for the running of electronic point of sale system in bookshops. ISBN mainly executes ordering and distribution of books, which is the fast and efficient method. ISBN is the essential instrument in modern distribution and rationalization opportunities in the book trade. An ISBN is an important factor in book market.
• The International Standard Book Number (ISBN) system was introduced in the world in 1972 and in India this system was put into operation in January 1985 by Raja Rammohan National Agency for ISBN and in the alphabetical order of member countries, our country stands at serial No. 55.
• The Indian ISBN Agency is putting tremendous efforts to popularize the system in India in achieving maximum registration of publishers/authors and other Government/Semi Government organizations/ Institutions through mass media, publishers’ program, publicity through Newspapers, participation in various National Book Fairs, Book Exhibitions and through the help of various associations of publishers & booksellers etc.
• The book industry in India is a large complex consisting of the wide range of professionals such as authors, editors, printers, booksellers and distributors etc. Today India is among the top multilingual publishing country in the world. India is the 6th largest book producing country and ranks third in the production of the books in English after the USA & UK.
• The National Agency for ISBN is responsible for registration of Indian Publishers, Authors, Universities, Institutions and Government Departments who are responsible for publishing of books. To obtain an ISBN, Publishers have to fill up an application form, which is available on net also or can be collected personally or by post by sending a request to the agency at its address, which can be had from the NBT website: www.nbtindia.org.in.
• Since its inception the National Agency has registered 19,000 publishers in different categories. The agency is also sending the progress report which is to be included in the Publishers International ISBN Directory
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